Parts Clerk/Administrator

Daifuku•Honolulu, HI

About The Position

Overview Responsible for ordering and provisioning spare parts, materials and supplies used in the daily operation of the O&M site. This position is responsible for the administration of inventory records, requisitions, purchase orders and documentation for stock on hand in storerooms. Responsibilities Conduct procurement activities in compliance with company / customer corporate policies. Compliance with ELS safety program policies and procedures. Evaluate vendors for best cost and service. Organize, maintain and evaluate appropriate inventory levels to prevent out of stock events while operating in an effective and efficient manner. Track all parts/material issued or removed from stock to maintain inventory levels and correctly identify and record associated financial information. Maintain material / parts inventory information such as databases, records, etc., entering such data changes as issues, returns, receiving. Data entry into the local CMMS system. Conducts periodic inventories and audits of usage in compliance with documentation procedures and requirements, according to ISO standards where applicable. Maintain high standards of professional conduct in relationships with suppliers. Communicate any performance problems with suppliers to management through organizational channels. Perform quality inspections on every item purchased and document non-conformities when they are discovered. Maintain monthly departmental budget. Maintain a valid driver’s license and be insurable under the Employer’s insurance policy. Maintains the record of purchase orders and requisitions for the site and reconciles order, receipt and invoicing documents. May assist with or be responsible for coding all invoices for payment. May be required to do a continual review of inventory to include identifying obsolete, overstocked and under stocked material. Maintains good housekeeping practices. Ensures the security of all assets. Performs additional duties as required by management. Work schedule subject to site requirements.

Requirements

High School Graduate or General Education Degree (GED)
Minimum 1 year previous experience in parts procurement and inventory control
Ability to accept responsibility and account for his/her actions.
Ability to use thinking and reasoning to solve a problem.
Ability to take care of customer needs while following company procedures.
Ability to demonstrate conduct conforming to a set of values and accepted standards.
Ability to focus on a goal and obtain a pre-determined result.
Ability to formulate a sound decision using the available information.
Ability to effectively build relationships with customers and co-workers.
Possess the trait of being organized or following a systematic method of performing a task
Ability to work with people regardless of race, gender, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, veteran status, medical condition or job type.
Ability to get along well with a variety of personalities and individuals.
Ability to obtain the proper resources to complete job assignment.
Ability to identify and correct conditions that affect employee safety.
Ability to be truthful and be seen as credible in the workplace.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to work under pressure with time constraints.
Ability to complete assigned training in a timely manner.
Computer Skills: Microsoft Office Suite (Word, Excel, Power Point), E-Mail, scanning and copying equipment.
Must be able to read, write, speak and understand English.
Must be able obtain and maintain an Airport Security badge
Must have and maintain a valid driver’s license and be insurable under the Company’s insurance policy
Must be able to comply with the ELS Drug and Alcohol policy.

Nice To Haves

3+ years’ experience in parts procurement and inventory control
Excellent computer skills to include Word, Excel and CMMS systems
Knowledge of technical or automotive related parts
Familiar with ISO standards and practices
Experience with practices for safe storage and security of materials

Responsibilities

Ordering and provisioning spare parts, materials and supplies
Administration of inventory records, requisitions, purchase orders and documentation
Conduct procurement activities in compliance with company / customer corporate policies
Compliance with ELS safety program policies and procedures
Evaluate vendors for best cost and service
Organize, maintain and evaluate appropriate inventory levels
Track all parts/material issued or removed from stock
Maintain material / parts inventory information such as databases, records, etc.
Data entry into the local CMMS system
Conducts periodic inventories and audits of usage
Maintain high standards of professional conduct in relationships with suppliers
Communicate any performance problems with suppliers to management
Perform quality inspections on every item purchased and document non-conformities
Maintain monthly departmental budget
Maintain a valid driver’s license and be insurable under the Employer’s insurance policy
Maintains the record of purchase orders and requisitions for the site and reconciles order, receipt and invoicing documents
May assist with or be responsible for coding all invoices for payment
May be required to do a continual review of inventory to include identifying obsolete, overstocked and under stocked material
Maintains good housekeeping practices
Ensures the security of all assets
Performs additional duties as required by management