Parts and Inventory Coordinator

Walbec Group•Waukesha, WI

5d•Onsite

About The Position

Job Description: Key Responsibilities Parts Handling and Distribution Receive, inspect, and verify incoming parts and supplies for accuracy, damage, and quantity. Distribute parts to technicians and job sites in a timely and organized manner. Manage parts returns, including coordinating with vendors or the purchasing department for credits or exchanges. Load and unload shipments using appropriate equipment and safe handling practices. Maintain clean, safe, and efficient storage and staging areas. Inventory Control Maintain accurate parts inventory levels using E360 and CMIC software integrations. Support regular cycle counts and assist with year-end physical inventories. Verify buy list counts and store parts upon receipt according to established procedures. Organize, label, and track all inventory items to ensure quick accessibility and traceability. Assist in maintaining oil, lubricants, and other consumable inventories. Monitor inventory shelf life, restock levels, and reorder points. Procurement Coordination Work closely with the Purchasing Department and dedicated Purchasing Agent to ensure accurate processing of non-stock part requisitions and purchase orders. Coordinate delivery schedules and ensure that parts are available to meet job timelines. Support vendor-managed inventory (VMI) programs and partnerships. Ensure all parts transactions follow company purchasing policies and authorization workflows. Assist in resolving order discrepancies, invoice issues, and vendor communications. Administrative and Technical Support Maintain accurate documentation of receipts, distributions, and returns within the company's ERP and equipment management systems. Support foremen and technicians with locating parts, tracking backorders, and sourcing alternate solutions when needed. Communicate effectively with the Regional Parts Manager on parts room performance, inventory issues, and improvement opportunities. Assist with implementation and continuous improvement of parts processes, layouts, and workflows. Contribute to a culture of safety, organization, and operational excellence within the shop. Qualifications and Requirements High school diploma or equivalent required; associate degree or technical coursework preferred. 2+ years of experience in parts, inventory, or warehouse coordination (construction, heavy equipment, or manufacturing experience preferred). Proficient with computer-based systems including Microsoft Office, CMIC, and/or E360. Ability to safely operate forklifts and material handling equipment (certification preferred). Strong attention to detail, organization, and time management. Excellent communication skills with internal teams, vendors, and purchasing staff. Demonstrated ability to work collaboratively in a fast-paced shop environment. Familiarity with equipment parts, components, and terminology preferred. Commitment to following company safety policies and maintaining a clean, efficient work environment. Valid Wisconsin driver's license with a clean driving record. The Walbec Group of companies is currently in its third generation of family leadership producing high-quality construction materials and delivering unparalleled professional design, engineering, and construction services. Multi-year Milwaukee Business Journal Best Place to Work honoree and a Best Place to Work by Employ Humanity. Multi-year Best Internship Program by Employ Humanity. Associated with many exciting state, municipal, federal, and commercial projects. Check out our website for a complete list of interesting projects. walbecgroup.com Proud Partner of the Green Bay Packers.

Requirements

High school diploma or equivalent required; associate degree or technical coursework preferred.
2+ years of experience in parts, inventory, or warehouse coordination (construction, heavy equipment, or manufacturing experience preferred).
Proficient with computer-based systems including Microsoft Office, CMIC, and/or E360.
Ability to safely operate forklifts and material handling equipment (certification preferred).
Strong attention to detail, organization, and time management.
Excellent communication skills with internal teams, vendors, and purchasing staff.
Demonstrated ability to work collaboratively in a fast-paced shop environment.
Commitment to following company safety policies and maintaining a clean, efficient work environment.
Valid Wisconsin driver's license with a clean driving record.

Nice To Haves

Familiarity with equipment parts, components, and terminology preferred.

Responsibilities

Receive, inspect, and verify incoming parts and supplies for accuracy, damage, and quantity.
Distribute parts to technicians and job sites in a timely and organized manner.
Manage parts returns, including coordinating with vendors or the purchasing department for credits or exchanges.
Load and unload shipments using appropriate equipment and safe handling practices.
Maintain clean, safe, and efficient storage and staging areas.
Maintain accurate parts inventory levels using E360 and CMIC software integrations.
Support regular cycle counts and assist with year-end physical inventories.
Verify buy list counts and store parts upon receipt according to established procedures.
Organize, label, and track all inventory items to ensure quick accessibility and traceability.
Assist in maintaining oil, lubricants, and other consumable inventories.
Monitor inventory shelf life, restock levels, and reorder points.
Work closely with the Purchasing Department and dedicated Purchasing Agent to ensure accurate processing of non-stock part requisitions and purchase orders.
Coordinate delivery schedules and ensure that parts are available to meet job timelines.
Support vendor-managed inventory (VMI) programs and partnerships.
Ensure all parts transactions follow company purchasing policies and authorization workflows.
Assist in resolving order discrepancies, invoice issues, and vendor communications.
Maintain accurate documentation of receipts, distributions, and returns within the company's ERP and equipment management systems.
Support foremen and technicians with locating parts, tracking backorders, and sourcing alternate solutions when needed.
Communicate effectively with the Regional Parts Manager on parts room performance, inventory issues, and improvement opportunities.
Assist with implementation and continuous improvement of parts processes, layouts, and workflows.
Contribute to a culture of safety, organization, and operational excellence within the shop.