Part Time Receptionist
About The Position
The part time receptionist will cover lunches and time off for the full time receptionist. They will receive, greet, assist all visitors and prospective students with a warm giving posture maintaining a very positive attitude. Essential Functions Answer, screen and forward incoming phone calls. Take messages for those that work remotely and send email with message(s). Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook and issue visitor badges). Greet clients and visitors as soon as they arrive and connect them with the appropriate party. Sort and separate mail after delivery and notify appropriate person for pick up. Obtain signature from person picking up packages. Assist Student Services with assembling immigration folders. Ensure reception area is tidy and presentable. Provide basic and accurate information in-person and via phone/email. Maintain Conference Room Schedule.
Requirements
- Solid written and verbal communications.
- Professional attitude and appearance.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer Service attitude.
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (fax machine, copier and printer)
- High School Diploma
- Must be authorized to work in the US.
Nice To Haves
- Prior customer service experience
Responsibilities
- Answer, screen and forward incoming phone calls.
- Take messages for those that work remotely and send email with message(s).
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook and issue visitor badges).
- Greet clients and visitors as soon as they arrive and connect them with the appropriate party.
- Sort and separate mail after delivery and notify appropriate person for pick up.
- Obtain signature from person picking up packages.
- Assist Student Services with assembling immigration folders.
- Ensure reception area is tidy and presentable.
- Provide basic and accurate information in-person and via phone/email.
- Maintain Conference Room Schedule.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
