Part-Time Property and Maintenance Manager
About The Position
Independence Center provides residential housing and support services across multiple locations. The Property and Maintenance Manager oversee maintenance operations, property management functions, vendor services, and housing compliance activities to ensure all sites are safe, well-maintained, and operated in accordance with housing program requirements. The position manages a portfolio that includes five transitional homes, two apartment complexes (20 units and 12 units), and two business office locations, serving approximately 55 tenants. This is a part-time position (15–20 hours per week) with flexible scheduling. Some daytime availability is required to coordinate with contractors and tenants. The position must also attend a Tuesday morning management meeting once per month.
Nice To Haves
- Experience in residential property management, facilities management, or supportive housing programs.
- Knowledge of HUD programs, IHDA housing programs, transitional living programs, or the Housing First model is strongly preferred.
- Strong organizational, communication, and vendor management skills.
- Ability to manage multiple properties and priorities effectively.
- Ability to access all areas of residential properties, including second floors and basements via stairs.
Responsibilities
- Oversee all maintenance, repair, and upkeep of Independence Center residential properties and office locations.
- Respond to tenant maintenance requests and assign work orders to maintenance staff or vendors.
- Coordinate preventative maintenance to ensure buildings, systems, and equipment remain in good working order.
- Oversee pest control services across all properties.
- Ensure Independence Center equipment and facility systems are maintained appropriately.
- Coordinate repairs related to building systems, appliances, and operational infrastructure, including IT-related equipment when necessary.
- Manage preparation of vacant units for new tenants, including coordinating repairs, painting, cleaning, flooring replacement, and other turnover tasks.
- Serve as the property manager for all Independence Center residential sites.
- Manage pre-tenancy documentation, eligibility verifications, leases, and tenant move-in and move-out processes.
- Maintain an updated waitlist for available housing units in accordance with program requirements.
- Maintain accurate records of tenant communications, inspections, monetary transactions, and maintenance requests using Independence Center’s property management software.
- Conduct and document routine property and unit inspections.
- Ensure compliance with Independence Center housing regulatory agreements and applicable housing program requirements.
- Issue lease violations and monitor follow-up actions as required by program policies.
- Coordinate and carry out eviction procedures when necessary, ensuring proper documentation and adherence to legal and regulatory requirements.
- Establish and maintain relationships with vendors providing services such as electrical, plumbing, HVAC, appliance repair, flooring, remodeling, pest control, painting, janitorial services, security, groundskeeping, and trash removal.
- Solicit bids from contractors and recommend vendor selections.
- Negotiate service contracts related to property operations.
- Monitor contractor performance and investigate and resolve complaints from staff or tenants when services are not properly provided.
- Supervise and coordinate maintenance staff as applicable.
- Assign tasks, schedule work, and ensure completion of maintenance activities.
- Create, track, and review maintenance work orders.
- Maintain inventory of unit keys, supplies, and maintenance materials.
- Ensure documentation related to property management activities is complete and accurate.
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What This Job Offers
Job Type
Part-time
Career Level
Manager
Education Level
No Education Listed
