Part-Time Production Administrative Assistant

Herr Foods Inc. • Chillicothe, OH

4d • Onsite

About The Position

Building a great career never tasted so good! We are currently seeking a qualified individual for the Administrative Assistant position, joining our team in Chillicothe, OH! SCHEDULE: Monday-Friday approximately 4 hours a day Occasional coverage of full-time administrative assistants in both Chillicothe, OH and Jackson, OH Job Summary: This position is responsible to provide administrative and clerical support to the Production Manager

Requirements

• 2+ years of administrative experience or a college degree with 0-2 years of experience; or a combination of knowledge, skills and abilities.
• Administrative experience in a sales support setting preferred.
• Courteous with strong customer service orientation and demonstrated listening skills.
• Self-motivated with demonstrated strong work ethic, the ability to work within tight deadlines, while paying attention to detail and delivering stellar customer service.
• Excellent communication skills, both verbal and written required.
• Proven ability at problem solving and enjoys an environment where multi-tasking is a must.
• Excellent organizational skills.
• Proficient in Microsoft Office at an intermediate to advanced level and ability to learn industry specific software in a reasonable amount of time with the ability to change work habits as the company continues to implement advances in technology to improve efficiency.
• Effectively works independently and as a member of a team, collaborating with others in a positive, professional manner; open to a different points of view.
• Ability to maintain a high level of confidentiality.
• Performs work required for this position in an office environment.
• Remains sedentary for moderate to extended periods of time.
• Required to use a computer monitor, keyboard, and mouse for extended periods of time.
• Ability to lift up to 20 pounds on occasion
• Occasionally works irregular hours to meet department deadlines and to participate in department projects and activities.

Nice To Haves

• Recruiting experience a strong plus.

Responsibilities

• Logically create and maintain various spreadsheets.
• Create and maintain multiple reports on a weekly, bi-weekly, monthly, quarterly and annual basis.
• Assist Management with writing and editing standard operating procedures for the chip production area.
• Assist Management with sensitive employment/personnel issues including, but not limited to, performance appraisals, accident reports and safety audits.
• Maintain confidentiality when dealing with sensitive employment/personnel issues.
• Create, maintain and distribute various (time management) reports to Senior Management.
• Create, maintain and track safety and Worker's Compensation records/data by department and/or cost center.
• Gather information from managers/supervisors and consolidate data in appropriate reports.
• Plan departmental management meetings and seminars.
• Schedule, arrange and prepare training sessions and related training documentation such as presentations, handouts, etc.
• Research and report on industry/regional trends.
• Organize and plan Managers’ schedule to coordinate with branch activities.
• Maintain departmental employee lists and routinely send appropriate correspondence when necessary.
• Update managers, according to plan, of progress on budget goals, incentives, etc.
• Professionally and courteously communicate with customers; when necessary, assist with resolution of problems/concerns/issues.
• Answer, transfer, and re-direct incoming telephone calls to department personnel.
• Assist with recruitment by screening resumes, conducting phone screens and scheduling interviews for managers
• exercise honesty, integrity and respect with all clients and co-workers
• preserve confidentially of all business information and data
• maintain a professional appearance and demeanor
• demonstrate a positive attitude
• communicate effectively with co-workers and clients
• work with accuracy, efficiency, and attention to detail
• respect the work environment and keep it as environmentally friendly as possible
• exercise initiative to learn new skills and tasks and to help co-workers when possible
• perform other related duties, special projects and functions as required from time to time

Benefits

• Herr’s is proud to offer a variety of quality benefits and wellness programs where we have been recognized as a 5-time Well Workplace Award winner in the area!
• Elective benefits include medical, dental, vision and hearing insurance, long term disability, life insurance, accident, hospital and critical illness indemnity plans, and legal plans.
• The company also provides opportunities to contribute to a 401k with a company match, vacation, sick and holiday pay, EAP services, and tuition reimbursement.
• Benefits start the first of the month following 30 days of service (unless otherwise noted in plan description).

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees