Part-Time Maintenance Support Tech II (clerical)

Texas Department of Transportation•San Angelo, TX

23h

About The Position

Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with high-level managers, executives, governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Requirements

High School Grad or Equivalent in general education.
1 year of experience in administrative or clerical support, customer service, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis.
Valid driver’s license. This position requires driving a state vehicle.
Office management practices and procedures
Inventory/stock control procedures
Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
Protects sensitive and confidential information
Using computers and applicable programs, applications, and systems
Maintaining a safe and effective working relationship with others
Purchasing methods and procedures
Prioritizing and organizing work assignments
Must pass a drug test prior to employment.
Must attend work regularly and observe approved work hours

Responsibilities

Assists with data entry for construction record-keeping.
Composes and prepares correspondence and applicable recurring or special one-time reports and/or confidential and sensitive communications.
Coordinates and tracks the progress of projects and/or specialized programs and informs supervisor or other Department officials of status.
Assists district personnel with annual inventory of supplies, stockpiles and minor equipment.
Assists in preparing monthly and final maintenance contract estimates.
Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and/or permitting activities.
Processes change orders, supplemental agreements, and extra work orders.
Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
Performs other job responsibilities as assigned.