Part-Time Human Resources Administrative Assistant

Salamander Hospitality•Middleburg, VA

10h

About The Position

Salamander Middleburg is seeking a dynamic and detail-oriented Part-Time Human Resources Administrative Assistant to support the daily operations of our Human Resources Department. This role is ideal for a service-driven professional who thrives in a fast-paced luxury environment and understands the importance of accuracy, confidentiality, and warm hospitality. The ideal candidate must have hands-on ADP experience, be bilingual in English and Spanish, and possess a professional, welcoming personality. Experience using Canva to design internal communications and HR materials is strongly preferred. This position plays a key role in supporting recruitment, onboarding, reporting, employee engagement initiatives, and maintaining the exceptional service culture that defines Salamander Middleburg.

Requirements

Hands-on experience using ADP (Workforce Now preferred).
Bilingual – Fluent in English and Spanish (verbal and written).
Experience in Human Resources or administrative support preferred.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Demonstrated ability to handle confidential information with discretion.
High attention to detail and accuracy.
Ability to work independently while supporting a collaborative HR team
Warm, welcoming, and service-oriented
Highly organized and proactive
Detail-focused and deadline-driven
Professional and polished in communication

Nice To Haves

Experience using Canva for flyer and communication design strongly preferred.

Responsibilities

Post and manage open positions in ADP, Indeed, and LinkedIn.
Close requisitions and communicate with candidates professionally.
Maintain new hire tracking, employee files, and I-9 documentation.
Set up new employees and process record updates in ADP.
Prepare monthly Termination and Active Employee Reports.
Coordinate classification reviews and ensure data accuracy in ADP.
Maintain strict confidentiality and data integrity.
Maintain organized and compliant HR filing systems.
Transfer terminated files and upload disciplinary documentation as required.
Design HR flyers and internal communications using Canva.
Support Core Values, Manager of the Quarter, and employee recognition initiatives.
Maintain Birthday/Anniversary communications and HR monitor updates.
Welcome and assist Service Professionals visiting the HR office.
Answer and direct calls professionally.
Assist with HR projects as assigned by the Director of Human Resources.
Answer all incoming telephone calls promptly and professionally, providing assistance or directing calls to the appropriate HR team members while maintaining a courteous and helpful tone.
Perform other related duties or special projects assigned by the Director of Human Resources.