Part-Time Event Setup Specialist

Virginia Information Technologies Agency • Richmond, VA

20d • $18 • Onsite

About The Position

The Science Museum of Virginia is currently seeking an enthusiastic and
detail-oriented part-time Event Setup Specialist to help bring our events to
life! This role is perfect for someone who enjoys creating memorable
experiences, working with a dynamic team, and contributing to events that engage
and inspire Museum guests.

In this role, you will oversee the installation, operation, and breakdown of
audio-visual equipment and event rental fixtures while maintaining the highest
standards of safety and performance. You’ll troubleshoot equipment, coordinate
closely with clients to meet event specifications, and serve as a central point
of support for on-site vendors, caterers, and internal teams. You will also help
maintain the Museum’s event inventory by conducting annual refreshes of rental
equipment, identifying issues, and recommending updates to the Special Events
Supervisor. Beyond events, this position supports the daily functions of the
Museum’s Operations team, contributing to the smooth and efficient operation of
one of Virginia’s most dynamic cultural institutions.

Please note that this is a part-time position and hours will vary each week
based on operations but no more than up to 29 hours a week on average with a
maximum of 1500 hours in a 12-month period. No state benefits are provided.
Interested candidates must apply at https://jobs.virginia.gov/

Requirements

• Experience working with basic audio-visual equipment such as microphones, projectors, and portable sound systems
• Ability to interpret room diagrams
• Ability to confidently arrange furniture and equipment with strong manual dexterity to meet specific event requirements while following established safety guidelines and equipment handling procedures
• Reliable, hardworking, and able to stay focused to complete event setups and breakdowns efficiently with minimal supervision
• Strong business acumen
• Comfortable communicating and collaborating with event planners, staff, vendors, and guests while maintaining a polite, helpful, and customer-focused attitude
• Ability to plan and execute room layouts based on written instructions or client requests
• Ability to assist a wide range of guests with basic technology needs
• Attention to detail and the ability to work independently in a fast-paced environment
• Strong customer service experience and knowledge of guest services principles, practices and procedures
• Solid computer skills and fluency with everyday office software like G Suite used for scheduling and communication
• Valid Virginia driver’s license
• First Aid/CPR Certification or willingness to obtain upon hire
• Ability to track event equipment inventory and following established check-out procedures
• Availability to work evenings, weekends, and holidays as needed

Nice To Haves

• Previous event experience

Responsibilities

• Oversee the installation, operation, and breakdown of audio-visual equipment and event rental fixtures
• Troubleshoot equipment
• Coordinate closely with clients to meet event specifications
• Serve as a central point of support for on-site vendors, caterers, and internal teams
• Maintain the Museum’s event inventory by conducting annual refreshes of rental equipment, identifying issues, and recommending updates to the Special Events Supervisor
• Support the daily functions of the Museum’s Operations team

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed