Part-Time Clerk's Assistant

City of Somerville•Somerville, MA

4d•$18•Onsite

About The Position

Duties: The intern sorts City Hall’s incoming daily mail and processes City Hall’s outgoing daily mail. The intern will also provide walk-up (in-person), telephone, mail and online customer assistance on office-related matters, as well as clerical duties such as generating birth, marriage, and death records and processing noncriminal ticket violations and dog licenses, as well as other duties as assigned by the City Clerk. Examples of ongoing projects that the intern will contribute to are scanning and labelling records; and reviewing, sorting, and organizing licensing files, and updating data in the licensing system, Citizenserve. Qualifications: The intern must be able to stand, sort mail into a 5’ x 5’ mailbox, operate a postage machine using a computer touch-screen, and carry processed mail to a point of pick-up. The intern must also be detail-oriented, very accurate, and discreet with confidential information. The intern must be able to operate a Windows-based computer and be comfortable using various software applications. The ideal candidate will have excellent communication skills, both verbally and in writing, customer service skills, and the ability to work in a team setting. Work Environment: The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Physical and Mental Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions. Physical Skills Little or no physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. There may also be some occasional lifting of objects such as books, office equipment and computer paper (up to 30 lbs.) Motor Skills Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone system, computer and/or most other office equipment, typing and/or word processing, filing, and sorting. Visual Skills Visual demands include constantly reading documents and numbers, maps and colors. Hours: Part-Time, approximately 8 hours a week Salary: $18.28/hour Union: Non-Union Date Posted: March 27th, 2026 ------------------------------------------------------------------------------------------- The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request. Persons with disabilities who need auxiliary aids and services for effective communication (i.e., CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures in order to access the programs, activities, and meetings of the City of Somerville should please contact the ADA Coordinator at 617-625-6600 x 2059 or [email protected]. Pre-Employment Requirements for All Employees: MA Criminal Offender Record Information (CORI) clearance Completion of Conflict-of-Interest Law Education training for municipal employees Overview of Total Rewards: 4 weeks annual vacation for non-union positions. Union positions vary by contract. Please note, police officers are members of the SPEA union. Public Health Nurses are part of Union A (SMEA). Medical insurance through the Group Insurance Commission (GIC) - 80% of premium costs paid by City Dental coverage low and high plans through Cigna Vision care through Vision Service Plan (VSP) Long term disability through Sun Life Group and voluntary life insurance through Boston Mutual Health Care and Dependent Care flexible spending through Benefit Strategies Deferred compensation plans through a choice of three vendors Free, confidential services through the Employee Assistance Program (EAP) provided by E4Health Annual cancer screening & wellness release Somerville Retirement Pension System Tuition reimbursement MBTA pass program FREE Blue Bikes membership Eligible employer for the Public Service Loan Forgiveness Program (PSLF) Benefits listed are for benefits-eligible positions and the above information is meant to be a general overview of the benefit programs offered by the City of Somerville and not a binding contract.

Requirements

The intern must be able to stand, sort mail into a 5’ x 5’ mailbox, operate a postage machine using a computer touch-screen, and carry processed mail to a point of pick-up.
The intern must also be detail-oriented, very accurate, and discreet with confidential information.
The intern must be able to operate a Windows-based computer and be comfortable using various software applications.

Nice To Haves

excellent communication skills, both verbally and in writing
customer service skills
the ability to work in a team setting

Responsibilities

sorts City Hall’s incoming daily mail and processes City Hall’s outgoing daily mail
provide walk-up (in-person), telephone, mail and online customer assistance on office-related matters
generating birth, marriage, and death records and processing noncriminal ticket violations and dog licenses
scanning and labelling records
reviewing, sorting, and organizing licensing files
updating data in the licensing system, Citizenserve
other duties as assigned by the City Clerk

Benefits

4 weeks annual vacation for non-union positions
Medical insurance through the Group Insurance Commission (GIC) - 80% of premium costs paid by City
Dental coverage low and high plans through Cigna
Vision care through Vision Service Plan (VSP)
Long term disability through Sun Life Group and voluntary life insurance through Boston Mutual
Health Care and Dependent Care flexible spending through Benefit Strategies
Deferred compensation plans through a choice of three vendors
Free, confidential services through the Employee Assistance Program (EAP) provided by E4Health
Annual cancer screening & wellness release
Somerville Retirement Pension System
Tuition reimbursement
MBTA pass program
FREE Blue Bikes membership
Eligible employer for the Public Service Loan Forgiveness Program (PSLF)