Part Time Care & Senior Adult Administrative Assistant

Brentwood Baptist Church•Brentwood, TN

11h

About The Position

SUMMARY The Brentwood campus, Care & Senior Adult Administrative Assistant, is responsible to the church, under the direction of Senior Adults and the Congregational Care Minister, for providing administrative support and assistance in the areas of Senior Adults, Care, Support groups, and Counseling. PRIMARY JOB RESPONSIBILITIES may include, but are not limited to the following: Provide Administrative support for both the Senior Adult & Care Minister and the Congregational Care Counselor. Provide administrative support for Senior Adults, Nurture Team, Care, and Counseling ministries of the church. Assist Senior Adult & Care Minister and Congregational Care Counselor with accurate record keeping and generating reports. Assist with promoting all the mentioned ministry areas, assist with executing special projects, and complete all bulk mailings from start to finish. Ensure ministries and events are adequately scheduled, supported, and promoted. Maintain the ministry calendar, ensure ministry materials are accurate and current, and maintain the Support Group database on an ongoing basis. SUPPORT GROUPS Support both the Senior Adult & Care Minister and the Congregational Care Counselor in launching and maintaining support groups. Schedule the rooms and registrations for each group in eSpace, complete the Communication Requests for each group's publicity, and ensure they are on the campus calendar and website. Coordinate and communicate with other campuses when Support Groups meet there. OTHER RESPONSIBILITIES may include, but are not limited to the following: Support the Congregational Care Office as needed. Support Campus and Care Pastor as needed. Participation in staff meetings as required by the department. Complete applicable weekly/quarterly/annual reports required by the department. Complete other duties as assigned by the supervisor. COMPETENCIES AND TRAITS : In addition to the specific responsibilities required for this role, Brentwood Baptist Church also seeks candidates who possess some general competencies and behavioral traits that enhance the effectiveness of our staff. Individual Contribution Manages details, tasks, and projects efficiently without frequent reminders Maximizes time effectively by focusing on “must do” priorities when necessary Anticipates/avoids problems or formulates creative solutions Makes timely decisions that produce quality outcomes Adheres to commitments, schedules, and deadlines Team Contribution Demonstrates flexibility, adapts well to changing priorities or situations Self-directed and proactive, the level of supervision required is appropriate Is willing to take on additional responsibilities, and helps with a “can-do” attitude Collaborates well with others to accomplish group tasks Uses written and verbal communication in a way that accomplishes intended results Self-Development Prioritizes and accomplishes self-development goals Demonstrates an ongoing commitment to obtaining the KASH necessary to be successful in this role Teachable spirit with a desire to learn and grow Maintains an appropriate gap between the current job description and the employee’s current abilities, allowing for future growth. QUALIFICATIONS : Detail-oriented. Strong written and verbal communication skills. Meet the BBC benchmark for computer competency. EDUCATION & EXPERIENCE : Preferred Bachelor’s degree from a four-year college or university, minimum of two years related experience and/or training, or equivalent combination of education and experience. All campuses function under the governance of Brentwood Baptist Church. Each campus is an established entity operating as a whole and permanent part of Brentwood Baptist. Each maintains pre-determined alignment characteristics that uphold the Brentwood Baptist “DNA” while also containing some contextualized characteristics to allow it to best reach its target local community. Every staff member is an employee of Brentwood Baptist.

Requirements

Detail-oriented.
Strong written and verbal communication skills.
Meet the BBC benchmark for computer competency.

Nice To Haves

Preferred Bachelor’s degree from a four-year college or university, minimum of two years related experience and/or training, or equivalent combination of education and experience.

Responsibilities

Provide Administrative support for both the Senior Adult & Care Minister and the Congregational Care Counselor.
Provide administrative support for Senior Adults, Nurture Team, Care, and Counseling ministries of the church.
Assist Senior Adult & Care Minister and Congregational Care Counselor with accurate record keeping and generating reports.
Assist with promoting all the mentioned ministry areas, assist with executing special projects, and complete all bulk mailings from start to finish.
Ensure ministries and events are adequately scheduled, supported, and promoted.
Maintain the ministry calendar, ensure ministry materials are accurate and current, and maintain the Support Group database on an ongoing basis.
Support both the Senior Adult & Care Minister and the Congregational Care Counselor in launching and maintaining support groups.
Schedule the rooms and registrations for each group in eSpace, complete the Communication Requests for each group's publicity, and ensure they are on the campus calendar and website.
Coordinate and communicate with other campuses when Support Groups meet there.
Support the Congregational Care Office as needed.
Support Campus and Care Pastor as needed.
Participation in staff meetings as required by the department.
Complete applicable weekly/quarterly/annual reports required by the department.
Complete other duties as assigned by the supervisor.