Part Time Associate Recruitment Coordinator – CARE for Special Educators Project

The Pennsylvania State University•University Park, FL

2d•Hybrid

About The Position

Penn State College of Education Department of Educational Psychology, Counseling, and Special Education (EPCSE). The College of Education at The Pennsylvania State University is seeking a qualified Part Time Recruitment Coordinator to support the federally funded CARE for Special Educators Project, a multi-site randomized controlled trial focused on improving well-being and instructional engagement among special education teachers. This position will play a key role in on-site recruitment, relationship building, and participant support across partnering school districts. Residence and/or K-12 teaching experience in the recruitment location (New Orleans) is strongly preferred. This is a fixed-term appointment, funded by external grants, and is renewable contingent upon performance and continued funding.

Requirements

Bachelor’s degree in education, psychology, social sciences, communications, or a related field; or an equivalent combination of education and experience.
Experience working in K–12 school settings or with educators in a professional capacity.
Strong interpersonal, communication, and public speaking skills.
Ability to travel independently within assigned regions; possession of a valid driver’s license.
Ability to manage multiple tasks, track milestones, and maintain detailed documentation.
Demonstrated ability to work effectively with diverse stakeholders.

Nice To Haves

Residence in the recruitment location and/or experience working in the recruitment location's K-12 schools (currently: New Orleans, LA)
Experience in participant recruitment, outreach, community engagement, or project coordination.
Familiarity with research procedures, IRB compliance, or school-based intervention studies.
Knowledge of special education contexts or teacher well-being programs.

Responsibilities

Conducting on-site recruitment visits to schools and district partners across designated project regions.
Representing the CARE for Special Educators project during school visits, information sessions, professional development days, district meetings, and community engagement events.
Cultivating and maintaining strong working relationships with district administrators, school leaders, instructional coaches, and special education staff.
Delivering brief informational presentations to potential participants and responding to recruitment inquiries.
Coordinating informed consent processes and collecting necessary documentation in compliance with IRB protocols.
Working closely with the Project Director and project team to meet recruitment milestones and maintain accurate records in project databases.
Assisting with scheduling of baseline assessments and project activities for newly recruited participants.
Preparing outreach materials, tracking recruitment metrics, and contributing to regular progress reports.
Communicating effectively with diverse educator populations and ensuring culturally responsive outreach practices.
Completing other duties as assigned to ensure smooth and compliant project operations.