Part-Time Administrative Assistant

Eden GeoPower • Somerville, MA

14d • Onsite

About The Position

We are seeking a highly organized and proactive Part-Time Administrative Assistant to support Eden’s day-to-day operations and keep our team running smoothly. This role is ideal for someone who thrives in a fast-paced, hands-on environment and enjoys bringing structure, follow-through, and polish to the details that help an organization scale. You will work closely with our Operations leadership and team members across the company to support scheduling, office coordination, internal communications, and administrative workflows. The ideal candidate is responsive, dependable, and confident managing multiple priorities with discretion and excellent judgment.

Requirements

• 3+ years of experience in an administrative assistant, office coordinator, or operations support role
• Strong organizational skills and attention to detail with excellent follow-through
• Clear, professional communication and comfort interacting across a wide range of personalities and roles
• Comfort with tools like Google Workspace (Calendar, Docs, Sheets), Slack, Zoom
• Ability to maintain discretion and handle sensitive information responsibly
• Reliable availability during agreed weekly schedule and responsiveness during working hours

Nice To Haves

• Experience supporting a startup or technical team (engineering, lab, field ops, etc.)
• Familiarity with recruiting coordination and scheduling (interview loops, onsite visits)
• Prior exposure to tools like Justworks, Ramp/Divvy, Rippling, or similar admin platforms
• Interest in climate, energy, and frontier technology

Responsibilities

• Administrative Support
• Coordinate calendars and schedule internal and external meetings across teams and time zones
• Support interview scheduling and on-site candidate visits (agendas, logistics, day-of coordination)
• Draft, format, and organize internal communications (email/slack messages, scheduling notes)
• Office Operations
• Manage basic office operations: supplies, mail/packages, workspace readiness, and light coordination with vendors/building staff
• Support onboarding logistics for new hires (workspace setup, access coordination, basic materials)
• Documentation & Tracking
• Maintain shared trackers (interview pipeline logistics, supplies, vendor follow-ups, simple task trackers)
• Organize team files and internal resources in Google Drive and related systems
• Assist with document formatting, scanning, and clean recordkeeping
• Light Finance/Admin Support (Structured Tasks)
• Help collect and organize receipts, invoices, and expense documentation for processing
• Coordinate basic vendor follow-ups (confirmations, paperwork, payment status check-ins)
• Support administrative tasks tied to HR/Finance operations as needed

Benefits

• Medical, dental, vision, 401k
• Vacation – Federal holidays off, Thanksgiving holidays, Christmas and New Year, 10 additional workdays per year (2-weeks) vacation time
• Sick days, bereavement time

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees