Canada full-cycle bookkeeping experience is required)

WorkStaff360

3d•$5 - $7

About The Position

Categorize all income and expense transactions daily. Identify and report missing documentation within 24 to 48 hours. Perform daily channel, income, and support message reviews, as well as process refunds and submit claims through booking platforms. Verify cleaning completion via WhatsApp and manage high-priority correspondence via dedicated email channels. Submit a comprehensive End of Day (EOD) Report detailing daily output, resolved challenges, and the roadmap for the following day. Oversee all outgoing payments, encompassing fixed property costs, additional rent (NNN charges), utilities, vendor invoices, software licenses, and credit card reconciliations. Act as a financial watchdog by comparing charges against contractual terms and auditing usage/quantities to prevent overbilling. Dispute errors and anomalies directly with vendors using fact-based resolution steps. Triage, extract, and tag invoices daily, maintaining an "Inbox Zero" goal by 5:00 PM every Friday. Maintain the expense database as the company's "single source of truth" with daily updates and proper categorization. Finalize the weekly Bookkeeping Report every Thursday. Deliver a Weekly Financial Snapshot every Friday by 4:00 PM and a Monthly Performance Report on the first business day of the month. Reconcile all bank/credit accounts and close the financial books by the 5th of each month. Perform monthly payroll tax audits and DAS confirmations. Lead GST/QST reviews and quarterly preparation. Distribute monthly management reports for specific properties and provide clients with receipts for maintenance, security, and cleaning. Hard Requirements: A minimum of 7 years of full-cycle bookkeeping experience with a focus on total expense management for both hotel and restaurant operations is a plus. Proven mastery of Canadian payroll and tax filings, specifically GST/QST and DAS (Source deductions) is a plus. Direct experience managing and reconciling Airbnb, Expedia, Booking.com, and VRBO, alongside technical proficiency in Lightspeed POS. Demonstrated ability to create and implement financial systems that organize, track, and guarantee the timely collection of all supporting documentation. Financial control requires absolute precision. Vague language is prohibited; you must use exact numbers, specific dates, legal vendor names, and itemized breakdowns. Treat every invoice as incorrect until proven accurate, and match every line item against signed agreements. Missing documentation must be escalated within 48 hours, and all budgetary or payroll discrepancies must be flagged immediately in the EOD Report

Requirements

A minimum of 7 years of full-cycle bookkeeping experience with a focus on total expense management for both hotel and restaurant operations is a plus.
Proven mastery of Canadian payroll and tax filings, specifically GST/QST and DAS (Source deductions) is a plus.
Direct experience managing and reconciling Airbnb, Expedia, Booking.com, and VRBO, alongside technical proficiency in Lightspeed POS.
Demonstrated ability to create and implement financial systems that organize, track, and guarantee the timely collection of all supporting documentation.
Financial control requires absolute precision. Vague language is prohibited; you must use exact numbers, specific dates, legal vendor names, and itemized breakdowns.
Treat every invoice as incorrect until proven accurate, and match every line item against signed agreements.
Missing documentation must be escalated within 48 hours, and all budgetary or payroll discrepancies must be flagged immediately in the EOD Report

Responsibilities

Categorize all income and expense transactions daily.
Identify and report missing documentation within 24 to 48 hours.
Perform daily channel, income, and support message reviews
Process refunds and submit claims through booking platforms.
Verify cleaning completion via WhatsApp
Manage high-priority correspondence via dedicated email channels.
Submit a comprehensive End of Day (EOD) Report detailing daily output, resolved challenges, and the roadmap for the following day.
Oversee all outgoing payments, encompassing fixed property costs, additional rent (NNN charges), utilities, vendor invoices, software licenses, and credit card reconciliations.
Act as a financial watchdog by comparing charges against contractual terms and auditing usage/quantities to prevent overbilling.
Dispute errors and anomalies directly with vendors using fact-based resolution steps.
Triage, extract, and tag invoices daily, maintaining an "Inbox Zero" goal by 5:00 PM every Friday.
Maintain the expense database as the company's "single source of truth" with daily updates and proper categorization.
Finalize the weekly Bookkeeping Report every Thursday.
Deliver a Weekly Financial Snapshot every Friday by 4:00 PM and a Monthly Performance Report on the first business day of the month.
Reconcile all bank/credit accounts and close the financial books by the 5th of each month.
Perform monthly payroll tax audits and DAS confirmations.
Lead GST/QST reviews and quarterly preparation.
Distribute monthly management reports for specific properties and provide clients with receipts for maintenance, security, and cleaning.