Paralegal / Legal Assistant

Quintessa Marketing•Oklahoma City, OK

About The Position

We are a fast-growing lead generation marketing company dedicated to helping attorneys and law firms expand their practices through high-quality client acquisition solutions. Our team is results-driven, innovative, and committed to exceptional service. As we continue to scale, we are expanding our Operations team to strengthen execution, support leadership, and accelerate organizational growth. TO BE CONSIDERED FOR THIS ROLE, PLEASE COMPLETE THE ASSESSMENT BELOW Quintessa Marketing - Assessment Our Core Values We seek professionals who lead and work through our values: • Purpose – Believe in our mission of helping clients get the justice they deserve. • Resilience – Remain calm, focused, and effective under pressure. • Accountability – Take ownership of outcomes and deliver with integrity. • Integrity – Act with fairness, honesty, and respect to build lasting trust. • Success Driven – Seek opportunities to create value and drive growth. • Excellence – Communicate clearly, document accurately, and execute consistently. Role Summary This role will serve as a key contributor within Quintessa’s growing legal and operations function. Reporting directly to the Chief Operations Officer, the Paralegal / Legal Assistant will work closely with cross-functional partners to support client management, marketing initiatives, litigation support, and compliance efforts. This role is ideal for a candidate with a strong litigation background who is interested in expanding into broader corporate, compliance, and operational legal work.

Requirements

Associate’s degree from an ABA-approved paralegal program or bachelor’s degree preferred
Minimum of 2 years of litigation experience in a law firm or legal environment
Strong legal research, investigation, and case management skills
Experience filing in federal court and Oklahoma state courts
Experience with e-discovery platforms and vendor coordination
Excellent written and verbal communication skills
Strong organizational, time management, and project management abilities
Analytical, detail-oriented, and deadline-driven
High level of discretion, professionalism, and confidentiality
Ability to multitask and work collaboratively in a fast-paced environment
Applicants must be authorized to work in the United States on a full-time basis. Sponsorship is not available at this time.

Nice To Haves

Paralegal certification (NALA, NFPA, or NALS) strongly preferred

Responsibilities

Assist in managing a diverse caseload, including commercial litigation, employment disputes, regulatory matters, and compliance research
Review, analyze, and input data into various contract types
Research and monitor state bar ethics rules related to legal lead generation and attorney advertising
Research and analyze compliance issues related to TCPA and data privacy laws
Collect, compile, and organize evidence and legal documentation for attorney review
Conduct legal and factual research using internal files and external sources, including statutes, regulations, case law, and legal publications
Act as a liaison among internal teams, outside counsel, and vendors for scheduling and information sharing
Organize and manage documents, including spreadsheets, databases, and document retrieval systems
Coordinate the collection, review, and production of documents and respond to discovery requests
Assist with trial preparation, including exhibits, witness binders, and deposition materials
Attend trials, depositions, and legal proceedings as needed, providing on-site support
Summarize deposition transcripts, trial transcripts, and exhibits
Compile information and prepare reports, statistics, charts, and summaries
File pleadings, exhibits, briefs, appeals, and other legal documents with courts and opposing counsel
Utilize legal software, case management systems, and e-discovery platforms to support internal and external counsel
Manage and maintain internal contracts to ensure compliance with applicable laws, company policies, and contractual obligations, including monitoring key terms, renewal dates, and deadlines.
Administer and manage internal Concord documents, coordinating reviews, updates, approvals, and version control in accordance with established procedures

Benefits

Competitive base salary, commensurate with experience
Bonus eligibility based on project and company performance
Comprehensive health, dental, and vision insurance
Paid time off and company holidays
Up to two (2) weeks of paid PTO per calendar year
Remote work on Fridays; occasional flexibility may be requested based on business needs

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