Paralegal Assistant

BCS Financial Corporation•Oakbrook Terrace, IL

20d

About The Position

We are seeking a highly experienced Senior Corporate Paralegal with at least 8 years of in-house or corporate law experience to join our legal team. This role combines deep legal expertise with the ability to leverage AI-powered tools for greater efficiency in corporate governance and record keeping, state corporate law compliance, and in-house legal department operations. The ideal candidate is proactive, detail-oriented, and embraces technology to optimize workflows while ensuring accuracy and compliance.

Requirements

Strong knowledge of corporate governance, entity management, and contract processes.
Experience and willingness to adopt AI-enabled tools for in-house legal departments.
Excellent drafting, organizational, and project management skills.
Strong interpersonal skills and communication skills, with a business-partner mindset.
High level of integrity, discretion, and understanding of ethics in legal practice.

Responsibilities

Prepare and maintain corporate records, board resolutions, meeting minutes, and subsidiary management documents.
Assist in the preparation of Board and Committee materials for the holding company and subsidaries
Manage all director and officer qualifications and security communications with the various departments of insurance such as “know your customer, ”biographical affidavits and fingerprints
Manage entity compliance with secretary of state, registered agent and related filings across all United States jurisdictions.
Ensure compliance with state and federal corporate filing deadlines.
Serve as Corporate Secretary for the company’s SEC-regulated investment fund complex.
Prepare regulatory reporting as delegated, including state fraud reporting.
Coordinate and track employee training with respect to privacy and fraud ,and other areas as may be assigned.
Evaluate and implement systems and processes for efficient legal operations.
Responsible for ensuring efficient department operations through tasks such as scheduling meetings, preparing agendas, recording meeting minutes, and tracking action items to completion.
Legal department vendor management including payment processing.
Monitor legal department spend to comply with budget constraints
Identify, assess and lead implementation of AI strategies and tools for the Legal Department.
Collaborate with cross-functional teams on AI tool integration and adoption.