P&E Administrative Assistant

Wheeler Machinery Co • Salt Lake City, UT

4d

About The Position

Provide support for the PSD sales department. (Full Time Position)

Requirements

• Must be able and committed to work adhering to other Wheeler values including integrity, service, stewardship, and people
• Clean driving record, ability to pass a background check, and drug screen(s).
• Knowledge of DBS system and how it works behind the scenes
• Basic accounting knowledge
• Proficient in Adobe and Microsoft suite of products (Outlook, Excel, Word, Power Point)
• Knowledge of Smartsheet
• Time management skills and ability to effectively prioritize tasks to make deadlines
• Great attention to detail
• Excellent documentation and communication skills
• Positive attitude, professional workmanshi

Responsibilities

• Work safely, including daily Tyfoom/TRACK card usage
• Tyfoom engagement to be 95% or above
• Accurately prepares and process AVID invoices
• Set up new vendors
• Provides backup for Office Manager as needed
• Provides backup for reserving sales and rental equipment when needed
• Enter sales and delivery dates
• Provide EDR to PSSR for new equipment
• Track rental equipment, MSO’s, titles and sold equipment
• Provide equipment ID stickers for rental equipment
• TEPS annual billing
• Open ESC warranty work orders, add contract enrollment fee and invoice
• Working with accounting to make sure special accounting functions are performed and errors are fixed
• Update/ Add project folders
• Save rental information into project folders
• Ordering office supplies, maintain copier/printer supplies and other miscellaneous items.
• Event planning for Power Systems
• Completing all tasks on time and checking to ensure everything is accurate
• Complete O&M documentation
• DBS sales equipment entry
• Lead opportunity scanning
• Assist Project Manager
• CSQ Reservation
• Update DBS serial numbers
• Attaching trailers to rental equipment in DBS
• Complete yearly training

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed