Administrative Assistant - Francis E Willard Campus

Circle of Care • Tulsa, OK

7d • Onsite

About The Position

🌟 Join Our Mission. Make a positive change. 🌟 Now Hiring: Administrative Assistant – Tulsa, OK Full Benefits | Full-Time | Faith-Based Nonprofit At Circle of Care , we believe that every family deserves support. We’re looking for a passionate Administrative Assistant to provide essential administrative and program support for the Frances E. Willard (FEW) campus in Tulsa, OK. If you're driven by purpose, committed to making a difference, and encouraged by supporting the needs of a non-profit this could be for you.

Requirements

• Associates degree in business or a related field
• 2+ years of experience in administrative position
• Ability to work flexible hours including occasional evenings
• Possess a valid Oklahoma driver’s license with a good driving record
• Ability to pass background check, pre-employment drug screening, and physical
• Minimum age 21 years old
• Experienced in administrative duties
• Ability to work with clients and children in transitional living
• Detail-oriented, organized, and self-motivated
• Committed to confidentiality
• Open to learning, flexible, open to feedback
• Committed to Christ-centered service and passionate about the mission of Circle of Care

Responsibilities

• Support campus staff, clients and guests.
• Inventory, order, and maintain office supplies for FEW campus staff.
• Coordinate, schedule, and track building cleaning duties.
• Assist with planning and set‑up for staff meetings, campus events, and community gatherings.
• Assist with purchasing supplies and securing needed items for families and program operations.
• Provide transportation support for clients using a company vehicle, ensuring safe and timely travel.
• Provide and supervise childcare for Circle of Care clients during meetings, groups, or appointments, ensuring a safe, age‑appropriate, and engaging environment.
• Maintain client records.
• Ensure campus safety inspections and safety drills.

Benefits

• 100% employer-paid health insurance
• 403(B) with up to 6% employer match
• Generous paid time off including vacation, sick leave, birthday, holidays, and parental leave
• Mission-driven work in a supportive, faith-based environment
• Local impact – serve your community while growing professionally

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree