Owner Sales Engineer

AEC • Louisville, KY

8h

About The Position

For more than 75 years, Air Equipment Company has been solving the toughest HVAC challenges with smart, reliable solutions. We partner with over 45 leading manufacturers to bring cutting-edge air systems to life—and we do it with a team that values agility, collaboration, and fresh thinking. From engineers to sales and support, every voice on our team plays a part in pushing the industry forward.
If you’re looking for your next move, we’re glad you found us. At AEC, you’ll join a company where local roots meet the strength of a national network—giving you the tools to grow, the space to innovate, and the chance to make a real impact from day one. We review every application carefully and appreciate your interest in growing your career with our team.
The primary objective of this position is to provide project management with the daily administrative and project coordination tasks associated with Air Equipment Company under the direction of the Sales Team Members. The Project Manager (PM) will be responsible for executing projects through completion once the sales team receives notice to proceed. The PM will work closely with the sales, application, and service teams as well as subcontractors to ensure information is accurate and the customers’ expectations are exceeded. The PM maintains goals designed to maintain excellent customer relationships by ensuring projects are executed efficiently. Further, this leader works closely with AEC leadership to leverage operational efficiencies and process synergies to ensure consistency in the family of brands and a team culture.

Requirements

• Experience in mechanical service or DDC controls project management
• Education and experience with the construction and engineering industry, with specific experience in dealing with construction drawings, specifications, construction schedule and processes is a plus.
• Effective interpersonal and customer service skills
• Strong understanding and implementation of logistical service, timeline, and project management
• Must have the ability to switch quickly between tasks based on priority and timeline
• Works well within a team dynamic to ensure timely execution of tasks
• Understanding of and the ability to manage the financial aspect of Prime Mechanical

Responsibilities

• Assist sales team in evaluating opportunities pre-sale to develop and price a scope of work to address the clients project needs
• Including defining equipment scope of work
• Identifying and soliciting subcontractor pricing
• Maintaining a list of prequalified subcontractors
• Developing a clear and concise scope of work proposal
• Estimating final cost and working with sales to define project margin expectations
• Weekly measurement and tracking of AEC backlog
• Receiving weekly order reports from sales admin
• Updating Salesforce
• Reporting backlog status to AEC Leadership
• Job Progress tracking
• Key Dates
• Order acknowledgment
• Updating Critical Customer information
• Establishing an official project schedule for Turn-Key projects
• Coordinating ordering/booking of equipment with the manufacturer
• Initiating handoff meeting with sales team
• Finalize scope and pricing with all related subcontractors
• Execute contracts with subcontractors
• Expected ship dates reviewed and communicated to the customer
• Initiating kick off meetings with project stake holders
• Scope, submittal, and sequence reviews
• With customers when deemed necessary by sales team
• With subcontractors
• Clearly define expectations and scope of work with subcontractors and owners representatives
• Updating 60-day pre startup forecast
• Ensures all equipment has been ordered to meet project schedules
• Project information transfer to service department
• Ensure on site safety protocols are followed by AEC staff as well as subcontractors hired by AEC
• Managing installing subcontractors and vendors
• Reviewing and addressing installation issues or deficiencies
• Tracking and documenting installation progress
• Maintaining project schedule
• Distribute pre-startup checklist to installing contractor
• Request pre-startup field inspections when necessary
• Conducts job site meetings to track and report project process on projects as necessary
• Regularly performs job “walks” to ensure correct installation of equipment
• Coordinating startup dates with customer and service department
• With finance team, generating project invoices
• Issue resolution - Addressing, delegating, and escalating onsite
• Works closely with service team to ensure service technicians have the sales information they need to successfully perform startup.
• Onsite project review with punch list as
• Track punch list progress and ensure completion by subcontractors
• Final project completion approval with signoff from the owner
• Closeout documentation collected, reviewed, logged, and distributed to key project stake
• Issue warranty letters (coordinated with service)
• IOM distribution
• Manage lien release process
• Job Profit tracking updated
• Performing regular post closeout reviews
• Generating and managing closeout punch lists

Benefits

• On-boarding program with one-on-one support from our president and executive leadership team
• Ongoing access to leadership and employees
• Professional development opportunities through seminars, conferences and web-based training

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed