Outreach Coordinator

College Of Early Childhood Educators

8d•$62,094 - $65,746•Remote

About The Position

Outreach Coordinator Permanent, Full - Time This position is being posted to fill an existing vacancy. Hiring Range: $ 62,094 - $65,745.90 The College of Early Childhood Educators (the College) supports high-quality early learning and care by regulating more than 6 5 ,000 members of the profession in the public interest, pursuant to the Early Childhood Educators Act, 2007. We are one of the largest self-regulatory bodies in Ontario and the diversity of our members as well as our employees reflects the diversity of the children and families to whom they provide care. Our Commitment to Anti-Racism informs how we work and is embedded in the culture of the College, where we continue to create and strengthen a workplace of inclusion and belonging . We are seeking an Outreach Coordinator to join the Communications , Partnership and Engagement t eam. This role is responsible for coordinating projects and activities that support the College’s relationships in the sector . This role supports the communication of the College’s purpose, values, and activities to the public, members of the profession , and other interest holders through print and digital communications, events, and other outreach initiatives. In addition to coordinating outreach activities, the Coordinator manages communications and engagement requests such as maintaining website content, responding to inquiries, building and supporting interest holder relationships, and providing guidance to ensure consistency with the College’s brand, tone, and style. This role requires strong communication and collaboration skills to keep priorities aligned and activities on track.

Requirements

Two or three-year college or university program with a focus on communications, journalism, public relations or marketing.
3 to 5 years’ experience including technical experience with hosting meetings and webinars on virtual meeting and presentation platforms (Teams, Zoom), website content management, third-party email marketing services, social media monitoring and content management.
Current knowledge of Ontario’s early years sector.
Knowledge of project management to manage communications and marketing projects.
Knowledge of HTML, CSS, third-party email marketing services, as well as office/administrative software (Excel, Word, PowerPoint, Outlook).
Flexibility to work well independently and in a team environment with changing priorities.
Written communication skills, as well as proofreading and editing skills, to develop and support a variety of communications and marketing materials for the College ( e.g. website content, social media posts, presentations).
Verbal communication skills to communicate with a variety of internal clients to seek clarification and/ or provide information about communications and marketing materials/products/campaigns, and with external vendors to project manage website, printing and mailing, video or other external production needs.
Time management skills to prioritize tasks and ensure timely completion of work ( e.g. digital publications, public campaigns).
Organizational skills and attention to detail to develop and manage project schedules, delegate and track tasks, and clearly and accurately communicate with colleagues and interest holders.

Nice To Haves

Bilingual (English/French) preferred, including a French proficiency test.

Responsibilities

Reporting to the Manager, Par t nership and Engagement Coordinate and support the development, editing, formatting and distribution of College communications through different channels. ( e.g. e-newsletters, surveys, printed materials, social media posts, PowerPoint presentations, letters, registration guides, disciplinary decisions etc.).
Generate and maintain the College’s distribution lists to maximize the outreach potential .
Track and generate reports against key performance indicators (KPIs) ( e.g. page views, click-through, open rates, document downloads, etc.) to evaluate the success of the College’s communications.
Provide administrative support ( e.g. answer inquiries, process invoices, order supplies, schedule events, technical support) to members, vendors, internal employees and external interest holders ( e.g. post-secondary institutions, municipalities, child care providers, school boards etc.).
Monitor and update the College’s websites, social media channels ( e.g. post on Instagram, LinkedIn and YouTube) and daily media alerts. Flag urgent issues/comments to alert senior employees and support the development of responses.
Coordinate, execute and track performance metrics of communications campaigns and/or events ( e.g. Council election, annual report) for the College to communicate legislative requirements, news and/or professional practice requirements to members.
Coordinate logistics for, and manage the hosting of, presentations and webinars on virtual meeting platforms.
Lead coordination of the College’s annual meeting of members.
Lead project management initiatives regarding print and digital publications or major College campaigns for the public by creating and implementing major communication campaigns for the College’s departments. ( e.g. collecting input from employees, setting timelines for reviews, approvals and translation).
Keep up-to-date with applicable legislation, trends and practices.
Other duties as assigned .