Outpatient Administrative Assistant

Ramey-Estep / Re-group

20h•$20

About The Position

To perform administrative and clerical aspects of the program, including daily phone coverage. Performs secretarial-related functions to ensure assigned program operations flow smoothly.

Requirements

High school diploma or GED is required.
Must be at least 21 years of age.
Excellent communication and conflict resolution skills.
Excellent attention to detail and ability to work independently.
Must be able to demonstrate a high degree of flexibility and be able to coordinate multiple priorities effectively.
Capability to effectively handle confidential data in a timely manner.
Must have the ability to interface well with all departments in a highly professional manner.
Technical requirements include proficiency with Microsoft Word, Excel, PowerPoint, and any other applications used by the organization or regulatory agencies.
Ability to understand and relate to the needs of clients from diverse backgrounds.
Ability to read, write and converse in English.
Successful completion of a pre-employment drug screen.
Successful completion of a background screening.
Successful completion of a TB skin test or proof of a negative chest x-ray or other documentation.
Successful completion of Excellent Foundations
Maintain 20 hours of annual training

Nice To Haves

Two years of prior administrative experience is preferred.

Responsibilities

Provides daily phone coverage.
Meets and greets visitors and notifies appropriate personnel when needed
Maintains professional, cooperative, and effective liaison activities with staff and other agencies and community groups.
Manages the incoming mail distribution process.
Provides administrative assistance to the Practice Manager and Outpatient program staff as requested.
Handles confidential and non-routine information.
Schedules use of conference room for agency meetings/events.
Maintains accurate filing system for all correspondence, reports, and other documents for Practice Manager.
Assists Practice Manager with Medicaid/Insurance billing and reports.
Prepares correspondence and special reports as requested.
Filing and organizing charts.
Distributes client intake information via electronic communication.
Inputs client cases into the KSTEP service database.
Inputs referrals in the Electronic Health Record system.
Checks insurance eligibility for each KSTEP client and inputs that data in the Electronic Health Record system.
Performs other duties as assigned.