Outgoing Visitor Control Admin Support

Johns Hopkins Applied Physics Laboratory • Laurel, MD

26d • $27 - $44

About The Position

Are you searching for meaningful work in the Security field?
Are you passionate about supporting, processing and troubleshooting visit requests to secure DoD facilities to support the mission?
Are you familiar with DoD regulations concerning domestic and international secure facility visits?
If so, we're looking for someone like you to join our team at APL!
We are seeking an Outgoing Visitor Control Specialist to help us in the administrative functionality of the Lab's Outgoing Visitor Control Office within the Security Services Department (SECD). As a member of our Visitor Control (VC) team, you'll contribute and support staff by processing visit requests that allow for attendance at classified and unclassified meetings as well as process staff notifications of foreign travel. We are a team of engaged and hardworking Security support professionals ensuring APL technical staff can attend program meetings at secure facilities to support mission success.
As an Outgoing Visitor Control Specialist, you will...
Hold the primary responsibility of preparing and submiting time sensitive visit requests for APL Staff visits to CONUS Secure facilities and OCONUS visits made to international facilities.
Generate Visit Authorization Letters (VALs) in the Security Integrated Management System (SIMS) database and submit via the Defense Information Security System (DISS); Stay informed of facility procedures and update as needed; Understand various processes and forms vital to ensure Staff access at other facilities is ensured and streamlined.
Process JHU/APL Staff Foreign Travel Notification forms, sending foreign travel security information, travel advisories and health alerts; Assist staff with international travel questions and security training requirements as needed; Enter reportable travel information into DISS government database; Assist staff acquiring and re-verifying Common Access Cards (CACs). Complete VC staff off-boarding process and badge returns.
As needed, assist with Contract Information Release processing.
Assist Incoming Visitor Control with incoming visit requests, visitor badging and other tasks as needed.

Requirements

• Possess a Bachelor’s degree or equivalent recent clerical/administrative and/or security experience.
• Have relevant computer and office skills to include proficiency in Microsoft Word, Outlook and Excel.
• Have database entry experience and strong customer service skills.
• Possess strong interpersonal skills and can interact with all levels of staff; Excellent organizational, follow through, and attention to detail skills; Ability to effectively communicate, orally and in writing.
• Are able to obtain an Interim Secret level security clearance by your start date and can ultimately obtain a Top Secret level clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

Nice To Haves

• Have familiarity with the NISPOM and DoD regulations concerning classified Visit Requests and knowledge of SIMS and the DISS Government databases.
• Have knowledge of Foreign Travel Security and SEAD 3 Foreign Travel Reporting requirements.
• Possess working knowledge of APL's culture, practices, visitor procedures.

Responsibilities

• Hold the primary responsibility of preparing and submiting time sensitive visit requests for APL Staff visits to CONUS Secure facilities and OCONUS visits made to international facilities.
• Generate Visit Authorization Letters (VALs) in the Security Integrated Management System (SIMS) database and submit via the Defense Information Security System (DISS); Stay informed of facility procedures and update as needed; Understand various processes and forms vital to ensure Staff access at other facilities is ensured and streamlined.
• Process JHU/APL Staff Foreign Travel Notification forms, sending foreign travel security information, travel advisories and health alerts; Assist staff with international travel questions and security training requirements as needed; Enter reportable travel information into DISS government database; Assist staff acquiring and re-verifying Common Access Cards (CACs). Complete VC staff off-boarding process and badge returns.
• As needed, assist with Contract Information Release processing.
• Assist Incoming Visitor Control with incoming visit requests, visitor badging and other tasks as needed.

Benefits

• We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.
• At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas.
• Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees