OTPS Coordinator, Bureau of Food Safety and Community Sanitation

City of New York•New York City, NY

About The Position

Open to candidates who are permanent in the civil service title of Procurement Analyst II or the comparable civil service titles of Staff Analyst I or Contract Specialist II. The New York City Department of Health and Mental Hygiene's Division of Environmental Health works to prevent and control illness and injury related to environmental and occupational health risks through outreach, education, surveillance, and enforcement. With staff of 1,000, the Division covers a broad range of subject matter, including oversight of environmental investigations, lead poisoning, injury prevention, occupational health, food safety, childcare, radiation control, recreational and drinking water quality, air quality, climate health, vector control, veterinary public health and pest control. The Bureau of Food Safety and Community Sanitation (BFSCS) protects the public, including New York's most vulnerable citizens from a broad range of hazards that may pose a threat to health or safety. This includes hazards related to food safety wherever meals are served to the public, including restaurants, school cafeterias, mobile food vending carts, senior centers, and soup kitchens, first-hand and second-hand smoke for all places of employment and public spaces. BFSCS also monitors compliance with regulations in other facilities, such as tattoo parlors, correctional facilities, and homeless shelters. Additionally, BFSCS investigates environmental health complaints received from New York City residents. The Procurement Analyst will function as an OTPS Coordinator who will report to the Senior OTPS Coordinator. The Procurement Analyst will provide essential duties to field and office staff ensuring equipment, supplies and other needs are adequately ordered and disseminated in a timely manner while maintaining an inventory database.

Requirements

A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.

Nice To Haves

Excellent communication skills.
Excellent interpersonal skills.
Excellent decision making and problem-solving skills.
Excellent leadership and supervisory skills.

Responsibilities

Enter, update, and retrieve information from Agency's and Bureau's electronic financial systems: i.e. - PAYERS, CONTRAK, FMS, BMS
Requisition supplies for the Health Academy office from appropriate vendors, storehouse, and facilities.
Ensure that invoices match delivery of goods and/or services and assist with FSCS requisitions as needed.
Maintain the Bureau's OTPS database files and update the employee's equipment inventory database.
Monitor and maintain the issuance of Agency's telephones to BFSCS field staff.
Complete receiving reports as necessary.
Troubleshoot discrepancies relating to invoices, receipts, and other documents by identifying errors, researching relevant documents, records & contacting person(s)/units involved to initiate corrective actions.
Work on Special request for reports and/or updates as needed.

Benefits

Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
Benefits: City employees are entitled to unmatched benefits such as: o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund. o a public sector defined benefit pension plan with steady monthly payments in retirement. o a tax-deferred savings program and o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

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