Other Transaction Agreement (OTA) Program Manager

R.E. Darling Co.-posted 1 day ago

Full-time • Mid Level

Tucson, AZ

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This position will require access to ITAR and/or EAR controlled technical data, technology or source code, and requires that all individuals in this role be authorized to access such information Position Summary Government/CMO liaison and Customer Relationship Management; agreement, contract, and regulatory compliance; public relations; financial oversight and funding; reporting; strategic coordination. Essential Duties and Responsibilities: Act as the primary interface with the CMO and the government sponsor Ensure all contract requirements, milestones, and reporting obligations under the OT Agreement are met Manage communications, document submissions, and status updates with external stakeholders Oversee cost share tracking, funding drawdowns, and programmatic invoicing Coordinate internal resources to ensure compliance with DPA, ITAR, CUI, etc. Program and contract risk analysis and mitigation Provide executive-level briefings on OTA status Lead public relations efforts with industry, community, and other interested parties Ensure all appropriate records are maintained in accordance with OTA requirements and company policies Qualifications: To perform this job successfully, an individual must be able to perform each essential job responsibility satisfactorily. The requirements listed below are representative of the knowledge skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Act as the primary interface with the CMO and the government sponsor
Ensure all contract requirements, milestones, and reporting obligations under the OT Agreement are met
Manage communications, document submissions, and status updates with external stakeholders
Oversee cost share tracking, funding drawdowns, and programmatic invoicing
Coordinate internal resources to ensure compliance with DPA, ITAR, CUI, etc.
Program and contract risk analysis and mitigation
Provide executive-level briefings on OTA status
Lead public relations efforts with industry, community, and other interested parties
Ensure all appropriate records are maintained in accordance with OTA requirements and company policies
Interface with the Consortium Management Organization (CMO)
Single Point of Contact for all communications with the CMO.
Maintain compliance with CMO reporting requirements (technical and financial progress reports).
Manage communications, document submissions, and status updates with external stakeholders
Track deliverables and milestones in line with the OT agreement.
Attend regular update meetings, program reviews, joint working groups, and CMO symposiums.
Understand and interpret the terms and conditions of the DIBC Base Agreement, Project Sub-Agreement (PSA), and any associated agreements or regulations
Ensure all contract requirements, milestones, and reporting obligations under the Base Agreement, Project Sub-Agreement, and Project Execution Plan (PEP) are met
Ensure compliance with: DPA regulations and U.S. Government reporting standards Any flow downs from the CMO or sponsoring agency
Monitor intellectual property, data rights, and non-traditional defense contractor (NDC) status if applicable
Ensure compliance with ITAR, EAR, CMMC and CUI requirements
Coordinate cross-functionally with PEP Project Manager and internal team to ensure smooth execution
Track internal deliverables (build schedules, procurement, risk assessments)
Assist in driving integration of new prototype line into existing production capability
Generate invoice submissions per OTA terms (in coordination with accounting)
Oversee cost tracking (if applicable) and invoicing for the fixed price portion of the PSA
Ensure that expenditure-based costs and milestones for the cost-plus fixed fee portion of the PSA are within scope, properly documented, and properly invoiced
Support audit readiness if applicable
Use formal project management tools (e.g. MS Project) to maintain a master schedule
Track cost, schedule, and technical performance
Prepare progress reports (monthly, quarterly, or per agreement), technical status updates, and risk mitigation plans
Ensure all appropriate records are maintained in accordance with OTA requirements and company policies
Identify, evaluate, & manage risks—especially schedule, regulatory, and technical risks.
Maintain a risk register and regularly review with the internal team and CMO if required.
Communicate technical and schedule challenges clearly and proactively to the CMO.
Provide executive-level updates internally to senior leadership
Lead responsibility for all communications with external stakeholders and public relations efforts relating to the OTA Government, customers, industry influencers, community members, media

Proficient computer and applications software skills with MS Office suite
Strong listening, writing, and verbal communication skills
Effective at building strong relationships
Able to influence others for mutual benefit; high level negotiation skills
Sound problem analysis, critical thinking, and situational recognition skills; able develop effective solutions and execute to achieve desired results
Strong cross functional collaboration skills and ability to influence others
High level organizational skills; demonstrated ability to meet and manage project deadlines
Self-motivated, resourceful, and organized, taking ownership of all assigned work
Must be comfortable and confident in working directly with all levels of internal and external customers
Bachelor’s degree in related field or equivalent experience
Significant experience in the following areas: Manufacturing Defense Industrial Base supply chain DOD contracting and regulations (OTA’s FAR, DFARS, CUI) Program and project management

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