Order/AP Specialist

NSP•Owasso, OK

About The Position

The Order/AP Specialist is responsible for processing customer orders, entering production-related data, and managing accounts payable activities. Ensures accuracy of order information, timely vendor payments, and strong coordination with Production, Purchasing, Shipping, and Finance. Supports daily plant operations by maintaining accurate records and providing prompt administrative support.

Requirements

High school diploma or equivalent required; associate degree preferred.
1–3 years of experience in accounting, AP, order entry, or production office work; food or meat processing preferred.
Knowledge of ERP systems and strong data-entry accuracy.
Proficiency in Excel, Outlook, and basic accounting principles.
Strong attention to detail, organizational skills, and ability to handle time-sensitive tasks.
Ability to read, write and communicate in English with strong verbal communication skills. Knowledge of Spanish is helpful, but not required.

Responsibilities

Enter customer orders, production orders, and shipping details into the ERP system with accuracy and timeliness.
Verify pricing, product codes, weights, and customer requirements specific to meat processing (case counts, yields, cut sheets, packaging).
Communicate order changes or discrepancies to Sales, Production, and Shipping teams.
Prepare order confirmations, packing lists, and supporting documents for outbound loads.
Reconcile daily production reports and ensure correct quantities and materials used.
Receive, review, and process vendor invoices for approval and payment.
Match invoices with POs, delivery receipts, and packing slips; resolve discrepancies with Purchasing or Receiving.
Maintain vendor files, terms, and payment schedules.
Assist with weekly check runs and maintain accurate AP records.
Support month-end closing by providing accruals, invoice statuses, and documentation.
Ensure compliance with company procedures, food safety standards, and audit requirements.
Other duties as assigned.