OPS-Staff Assistant - 77905010
About The Position
The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. The Florida Fish and Wildlife Conservation Commission’s Division of Habitat and Species Conservation is comprised of six sections and two offices. This position is in the Wildlife and Habitat Management Section. The FWC’s South Region has an exciting opportunity for a Staff Assistant to join a team of biologists and technicians in Palm Beach County, FL. This position provides administrative, secretarial, and clerical support to Wildlife and Habitat Management staff in the North District. This District includes the following areas: J.W Corbett WMA, Allapattah Flats WMA, John C. and Marianna Jones Hungryland WEA, John G. and Susan H. Dupuis, Jr. WEA, and the Kissimmee Bend and Okeechobee Units of the Everglades Headwaters WMA. The North District also coordinates management of the waterfowl hunting program on Stormwater Treatment Area 1W and the C-44 Reservoir and Stormwater Treatment Area.
Requirements
- Three years of secretarial or clerical work experience. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
- Employment is contingent upon successful completion of a background check.
- Must possess and maintain a valid minimum Class E State of Florida driver’s license.
- Occasional overnight travel is required.
- Must be familiar with and able to utilize computers using Microsoft Office applications, telecommunications equipment, and general office equipment.
- Ability to plan, organize, and coordinate work assignments.
- Ability to handle telephone calls in a courteous and effective manner and provide excellent customer service in a consistent manner.
- Must be well organized, punctual, and display a cooperative and professional attitude.
- Must be able to establish and maintain effective working relationships with others.
- Knowledge of office procedures and practices and the principles and techniques of effective communications.
- Skilled in typing and data entry.
- Ability to produce final products within established timelines.
- Ability to organize files and other records; use correct spelling, punctuation, and grammar; and type letters and other standard forms in correct format.
Nice To Haves
- Knowledge of MyFloridaMarketPlace, the Purchasing Card system, and State of Florida purchasing processes preferred.
Responsibilities
- processing invoices, requisitions, purchasing card charges, and other administrative paperwork
- assisting with the procurement of commodities and services
- maintaining and organizing both paper and electronic files
- collecting, counting, and depositing collections of day use entry fees
- mailing documents and packages
- managing routine office equipment and services (e.g., alarm, pest control, fire extinguisher, office supplies)
- assisting with budget tracking and planning
- compiling, reviewing, and processing equipment tracking forms
- scheduling meetings
- coordinating staff trainings
- receiving and routing telephone calls in a courteous and positive manner
- receptionist, greeting and responding to the public as appropriate
- providing assistance to other sections/offices/divisions
- completing other duties as assigned or needed
- attending occasional regional and divisional meetings and various trainings as necessary
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
