OPS PROPERTY ANALYST - 77907552

State of Florida • Saint Petersburg, FL

4d • $26 - $26 • Onsite

About The Position

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Manage & oversee all aspects of property management and inventory as pertains directly to FWRI. Maintain inventory control records of state property. Conduct physical inventory in accordance with Fish & Wildlife Conservation Commission (FWCC) IMPP 5.8 and FS 273. In-state travel is required. Initiate/assist with forms for the transfer, loan, surplus, or missing status of state-owned equipment. Conduct field audits of statewide labs to ensure that property is recorded and appropriately identified with property stickers. Issue replacement stickers as required. Provide information and training on inventory & property procedures to Property Custodians and Custodian Delegates. Ensure FWRI property procedures and Portal information are up to date. Ensure proper usage, disposal, maintenance, and accountability of Commission-owned equipment in accordance with IMPP 5.8. Assist staff with property questions. Meet with Property Custodians or their delegates as needed to assist with questions or problems that may be encountered.

Assist staff with the Wright Express card (WEX Card) system. Track and assist with vehicle/vessel registration and tag requests. Track purchases and replacement details for all watercraft and vehicles. Assist with the purchase of vehicles and vessels, including providing guidance on how to complete MP6301 and MP6401 forms. Track buildings, contents, property numbers, and insurance coverage for all FWRI staff locations, including photos prior to and/or after disasters. Coordinate with the Tallahassee Property Office on all FWRI building insurance details and tasks. Initiate insurance claims for eligible damages. Assist with disaster reporting requirements.

Evaluate and report all accidents for FWRI per IMPP 5.3.8. Ensure accurate report submissions to Risk Management for all and any claims against the Commission. Pursue reimbursement for damages to Commission equipment caused by non-Commission parties.

Coordinate recycling of all surplus electronics, office equipment and furniture, batteries, UPS units, paper products, and equipment.

Assist in storm preparation and all building protection events as required. Promote and participate in public outreach events as assigned, such as Marine Quest.

Requirements

• High school diploma or its equivalent and three (3) years of professional experience in administrative support, property management, or inventory control.
• An associate’s degree from an accredited college or university can substitute for two years of the required professional experience.
• Proficient in Microsoft Office applications, including Word, Excel and Outlook.
• Knowledge of property management principles and practices
• Knowledge in using Microsoft Office Word, Excel, Outlook and Adobe Pro, skilled in performing basic mathematical calculations
• Ability to understand and solve complex problems; interpret and follow detailed rules, policies, and procedures
• Demonstrate initiative and follow-through
• Work accurately with strong attention to detail
• Ability to collect, analyze, and summarize data to prepare written reports
• Possess excellent customer service skillsAbility to communicate effectively both orally and in writing
• Ability to work independentlyAbility to multi-task, prioritize and meet deadlines
• Ability to act on changing priorities and responsibilities
• Ability to establish and maintain effective working relationships with othersPossess strong organizational skills

Nice To Haves

• Experience conducting property inventory and inspections
• Strong attention to detail and organizational skills, particularly in managing multiple property records simultaneously
• One or more years’ experience working in FleetWave, WEX, Samsara, and PCard WORKS
• State of Florida procurement & purchasing experience

Responsibilities

• Manage & oversee all aspects of property management and inventory as pertains directly to FWRI.
• Maintain inventory control records of state property.
• Conduct physical inventory in accordance with Fish & Wildlife Conservation Commission (FWCC) IMPP 5.8 and FS 273.
• Initiate/assist with forms for the transfer, loan, surplus, or missing status of state-owned equipment.
• Conduct field audits of statewide labs to ensure that property is recorded and appropriately identified with property stickers.
• Issue replacement stickers as required.
• Provide information and training on inventory & property procedures to Property Custodians and Custodian Delegates.
• Ensure FWRI property procedures and Portal information are up to date.
• Ensure proper usage, disposal, maintenance, and accountability of Commission-owned equipment in accordance with IMPP 5.8.
• Assist staff with property questions.
• Assist staff with the Wright Express card (WEX Card) system.
• Track and assist with vehicle/vessel registration and tag requests.
• Track purchases and replacement details for all watercraft and vehicles.
• Assist with the purchase of vehicles and vessels, including providing guidance on how to complete MP6301 and MP6401 forms.
• Track buildings, contents, property numbers, and insurance coverage for all FWRI staff locations, including photos prior to and/or after disasters.
• Coordinate with the Tallahassee Property Office on all FWRI building insurance details and tasks.
• Initiate insurance claims for eligible damages.
• Assist with disaster reporting requirements.
• Evaluate and report all accidents for FWRI per IMPP 5.3.8.
• Ensure accurate report submissions to Risk Management for all and any claims against the Commission.
• Pursue reimbursement for damages to Commission equipment caused by non-Commission parties.
• Coordinate recycling of all surplus electronics, office equipment and furniture, batteries, UPS units, paper products, and equipment.
• Assist in storm preparation and all building protection events as required.
• Promote and participate in public outreach events as assigned, such as Marine Quest.

Benefits

• Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.
• Biweekly Health Insurance Premiums: $7.50 or $25.00 for Single / $32.15 or $90.00 for Family
• Low Cost $25,000 Life Insurance
• OPS FICA Alternative Retirement Plan
• On the Job Trainings
• Family and Medical Leave Act (FMLA)
• For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED