OPS GRANTS SPECIALIST III - 64916029

State of Florida • Jacksonville Beach, FL

21d • $29 - $31 • Onsite

About The Position

Come Join DOH-Team Duval! If you are looking to establish an exciting and successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida.

This OPS position serves as a Grants Specialist III on the CDC’s Strengthening U.S. Public Health
Infrastructure, Workforce, and Data Systems (OE22) five-year grant at the Florida Department of
Health in Duval County (DOH-Duval). This position is responsible for 1) developing contracts,
agreements, amendments, and renewals, 2) providing needed reports and data for contracts, 3)
monitoring compliance of established contracts, and 4) reviewing, reconciling, and submitting all
invoices for payments. Responsibilities also include researching grant opportunities, writing
competitive grant proposals to acquire funding, and preparing reports summarizing grant activities
for submission to funder.

Requirements

• Knowledge of grant application process
• Knowledge of contract management
• Knowledge of grant application requirements
• Knowledge of computer software applications: MS Word, Excel, Power Point, HMS, Outlook
• Skills related to project management
• Skills related to effective verbal and written communication
• Skills related to effective collaboration
• Ability to write clearly and concisely
• Ability to work independently and in teams
• Ability to understand and apply applicable rules, regulations, policies and procedures
• Ability to establish and maintain effective working relationships with others
• Ability to make decisions and solve problems
• Ability to plan, organize, and coordinate work
• Ability in program administration, including budget processes
• Have a minimum of three years of experience as a lead grant writer.
• Have a minimum of three years of grant reporting experience.
• Have demonstrated experience securing funding.
• Willing to work before, during, and/or beyond normal work hours or days in the event of an emergency. This may include working in a special needs or Red Cross shelter, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Nice To Haves

• A proven track record of success writing federal and state grant applications.
• Florida Certified Contract Manager (FCCM) certification.

Responsibilities

• Draft contracts and see them through to final signature, ensuring that contracts are developed and executed in accordance with state and/or federal requirements and department policies and procedures. Write, assemble, and ensure execution of all contractual documents including needed and/or required attachments and exhibits in accordance with established Department policies and guidelines. Prepare and process all contracts/agreements/purchase orders, renewals, amendments, and close-outs.
• Develop and negotiate budgets and scope of work with contractors and vendors to ensure costs, proposed activities, and deliverables are reasonable, allowable, and allocable using state and/or federal regulations, policies, and procedures.
• Monitor and update contracts and purchase orders as needed in a timely manner, working within the appropriate timeframes with program staff and contractors to meet deadlines. Ensure tasks, activities, and deliverables have been completed or are on track to be completed within the timeframe stated in the contract.
• Enforce the contract terms and conditions and serve as a liaison on all contracts and purchase orders on the grant.
• Maintain files and documentation pertaining to the contracts and purchase orders managed. Monitor provider performance and programmatic terms of the contract. Ensure providers meet all contract terms and conditions, and all requirements specified in the contract. Prepare and distribute monitoring reports before site visits. Monitor all contracts, identify issues, and implement corrective action plans, if needed. Provide follow-up to issued corrective action plans to ensure identified deficiency is corrected.
• Process, inspect, review, and approve contractor and vendor deliverables and authorize invoices for payment, as appropriate. Review and reconcile provider’s documentation supporting the cost analysis. Monitor and reconcile encumbrances. Ensure proper and timely routing of documents for review and execution. Ensure timely uploading of new contracts into FACTs within 30 days and ensure contracts are also audited for any errors.
• identifying funding opportunities and write polished grant proposals to secure grant funding. Conduct research to identify potential funding sources, including grant opportunities, funding trends, and emerging priorities in public health. Studies and understands the history, structure, objectives, strategic plan, mission, vision, values, programs, and financial needs of the agency.
• Generate high-quality proposals, narratives, applications, and supporting documents based on the guidelines set forth in the request for application (RFA) or request for proposal (RFP).
• Coordinate post-award grant management, including budget revisions, prior approval requests, and continuation application.
• Participate in trainings, seminars, workshops, and other meetings related to contract management. Complete all mandatory training within required deadlines. Perform travel in relation to above duties and for professional development, as needed. Ensure accurate and timely submission of Employee Activity Records, Employee Leave and Attendance Records and travel vouchers.
• Create timelines for submission of grant applications. Coordinate proposal development by preparing checklists, assigning roles, and meeting deadlines for each grant. Assure the timely submission of high-quality proposals that align with funder guidelines.
• Collaborate with programmatic teams and grant partners to track project milestones, action items, impact, and reporting requirements. Works with programmatic staff to develop and submit reports to funders, including annual reports and continuation applications.
• Communicates in writing, in person, and through electronic means concisely and positively. Takes initiative to multi-task with accuracy. Communicates and solves problems appropriately. Exhibits and maintains a positive attitude while working independently and in a team setting.
• Attends staff meetings, in-services, seminars and trainings for self-improvement, increased competency, and retention of skills. Travels to perform duties and for professional development, if needed. Completes all mandatory training within required deadlines. Ensures accurate and timely submission of Employee Activity Records, Employee Leave, and Attendance Records and travel vouchers.
• Performs other related duties as assigned, including emergency response duties.

Benefits

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees