OPS Fiscal Assistant I - 37978056

State of Florida

6d • $20 - $22 • Onsite

About The Position

The Florida Department of Environmental Protection (DEP), Office of Resilience and Coastal Protection, Clean Boating Programs is seeking a Fiscal Assistant to support the financial administration of the Clean Vessel Act Grant Program. This position works closely with program and fiscal staff to ensure grant funds are properly coded, tracked, and expended in accordance with state and federal requirements. The position plays an important role in supporting grant payment processing, financial reconciliation, and program budget monitoring associated with Clean Vessel Act pumpout and dump station projects throughout Florida. This position is located within the Office of Resilience and Coastal Protection, Clean Boating Programs, and supports the financial administration of the Clean Vessel Act Grant Program.

Requirements

• Knowledge of financial recordkeeping and basic accounting principles.
• Knowledge of grant administration and financial compliance practices related to state or federal programs.
• Skill in reviewing financial documentation and identifying discrepancies.
• Skill in the use of Microsoft Excel, Word, and other computer applications used for financial tracking and reporting.
• Ability to analyze financial data and apply problem-solving techniques.
• Ability to organize and maintain detailed financial and program records.
• Ability to create and maintain spreadsheets, reports, and graphs to support program financial monitoring.
• Ability to conduct research and prepare clear and comprehensive reports.
• Ability to effectively use computer software and apply technical solutions to improve program operations.
• Ability to analyze and interpret financial data related to Clean Boating Programs and grant-funded activities.
• Ability to communicate effectively both verbally and in writing.
• Ability to establish and maintain effective working relationships with program staff, fiscal staff, and external partners while maintaining confidentiality.
• At least three years of verifiable related experience in financial administration, accounting support, grant administration, auditing, or fiscal operations. Post secondary degrees from an accredited college or university may be used as an alternative for the required years of experience on a year for year basis.
• A valid driver license.
• Florida Certified Contract Manager (FCCM) certification in accordance with Chapter 287.057, Florida Statutes, is required or must be obtained within 6 months of employment.

Nice To Haves

• Experience working with state financial systems such as FLAIR or PALM similar accounting systems.
• Experience administering or supporting federal or state grant programs.
• Experience reviewing financial documentation for compliance with grant requirements.
• Experience using spreadsheets and financial tracking tools to monitor program expenditures.

Responsibilities

• Assigning appropriate budget codes and reviewing grantee reimbursement requests for completeness, accuracy, and compliance with grant requirements.
• Routing and tracking Clean Vessel Act grant agreements and associated federal funding sources.
• Reconciling program expenditures within the Florida Accounting Information Resource (FLAIR) and resolving discrepancies related to expenditures, encumbrances, and balances.
• Preparing grant review forms and supporting documentation for approved program funding agreements.
• Monitoring fiscal activities associated with the Clean Vessel Act Grant Program and assisting with tracking program spending authority.
• Assisting in the development of program related budget issues for inclusion in the Division’s Legislative Budget Request.
• Monitoring program budgets and financial activity to ensure expenditures align with program goals and approved funding.
• Coordinating with Department budget staff and program staff regarding fiscal activities and grant funding issues.
• Maintaining financial documentation and records in accordance with state and federal record retention requirements.
• Participating in meetings, conference calls, and coordination activities with program and fiscal staff.
• Reviews, examines, analyzes and performs audits of annual financial records.
• Performing other duties as required in support of the Clean Boating Programs.

Benefits

• Participation in state group insurance (must meet eligibility requirements).
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan, for more information, please visit Corebridge Financial).
• Flexible Spending Accounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed