OPS Financial Specialist - 31902040

State of Florida

2d•Onsite

About The Position

This position serves as a Financial Specialist in the Fiscal Operations Unit for the Bureau of Mitigation, responsible for all subgrant agreements and reimbursement payments for Mitigation’s grant programs. Duties include, but are not limited to: Ensure compliance with federal and state laws, rules, and regulations. Develop and monitor subgrant agreements for awarded projects for Mitigation grant programs. Review and process all financial documentation for subgrant reimbursement payments to ensure they are accurate and processed in a timely manner. Provide technical assistance to subrecipients as needed to complete the development of subgrant agreements and requests for reimbursement. Maintain project files and tracking of all assigned subgrant agreements and payments, including amendment and closeout documentation. Assist in quarterly financial and progress reporting to FEMA on all open HMA grants and projects. Maintain data entry in federal and state financial systems as needed. Perform disaster related duties as deemed appropriate and assist as needed in response and recovery activities associated with declared and non-declared disasters. During declared state emergencies, you may be required to work more than 8 hours per day, including nights, weekends, and holidays, in support of disaster response. Perform other duties as assigned. In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Requirements

Knowledge of state and/or federal grant programs and subgrant administration procedures.
Demonstrated ability to understand and apply rules, regulations, policies, and procedures.
Demonstrated ability to manage financial program activities and accurately prepare financial reports.
Demonstrated ability to enter and maintain data in applicable federal and state financial systems.
Demonstrated ability to communicate effectively, verbally and in writing, to staff and provide technical assistance related to the development of subgrant agreements and reimbursement payment packages.
Ability to work independently, as well as under close supervision in approach to job tasks and assignments.
Demonstrated experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate division enterprise business systems.
Ability to manage multiple assignments and prioritize completion in an effective manner.
Ability to travel overnight and to work non-traditional work hours during emergency events and assume disaster relief duties as directed.
A minimum of one year of experience in grant or contract management, or a related field.
A minimum of one year finance, accounting, data entry, or payment processing experience.
Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate FDEM enterprise business systems.

Responsibilities

Ensure compliance with federal and state laws, rules, and regulations.
Develop and monitor subgrant agreements for awarded projects for Mitigation grant programs.
Review and process all financial documentation for subgrant reimbursement payments to ensure they are accurate and processed in a timely manner.
Provide technical assistance to subrecipients as needed to complete the development of subgrant agreements and requests for reimbursement.
Maintain project files and tracking of all assigned subgrant agreements and payments, including amendment and closeout documentation.
Assist in quarterly financial and progress reporting to FEMA on all open HMA grants and projects.
Maintain data entry in federal and state financial systems as needed.
Perform disaster related duties as deemed appropriate and assist as needed in response and recovery activities associated with declared and non-declared disasters.
During declared state emergencies, you may be required to work more than 8 hours per day, including nights, weekends, and holidays, in support of disaster response.
Perform other duties as assigned.