OPS Community Assistance Consultant - 31902073

State of Florida

2d • Onsite

About The Position

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position serves as a Community Assistance Consultant in the Bureau of Financial Management and reports to the Business Manager. Duties include, but are not limited to:

Programmatically assist Grant Managers in reviewing local governments, non-profits, and counties regarding the receipt and use of federal and state emergency management grant funding under the Homeland Security Grant Program (HSGP) to ensure completion of activities outlined in agreements awarded by FDEM.
Evaluate compliance of program requirements by reviewing sub-recipient grant agreements, scopes of work, and deliverables; reviews budget detailed worksheets, financial and performance progress reports, staffing detail reports, and requests for payment to ensure accuracy, completeness, and transparency with applicable rules, regulations, and program criteria and objectives.
Review and process subrecipient grant agreement close-out reports.
Assist with reviewing and updating the Domestic Security Grants Handbook which includes grants and programmatic criteria as well as relevant rules and regulations.
Conduct subrecipient risk assessments, desk and/or on-site monitoring of specified grantee projects or programs to ensure compliance with audit and inspection reports.
Participate in conferences, meetings, workshops, and training opportunities relevant to the assigned areas of functional responsibility.
Perform other related duties as assigned.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Requirements

• Demonstrate ability to manage contracts and grants in accordance with established guidelines.
• Knowledge, skill, and ability to apply federal and state hazardous materials program requirements in accordance with established rules, regulations, and legislation.
• Ability to implement and coordinate assignments.
• Ability to provide technical assistance to government, industry, and the general public.
• Ability to communicate orally and in writing as well as prioritize, perform multiple tasks, and maintain an organized workspace.
• Experience using Microsoft Office Suite (Excel, Word, Outlook) and the ability to learn and navigate division enterprise business systems.
• Ability to travel as necessary and work in the State Emergency Operations Center as required.
• A minimum of two years’ experience managing contracts and/or grants.
• Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate division enterprise business systems.
• Valid driver’s license.
• Florida Certified Contract Manager (FCCM) certification or have the ability and willingness to obtain within the first 12 months of employment.

Responsibilities

• Programmatically assist Grant Managers in reviewing local governments, non-profits, and counties regarding the receipt and use of federal and state emergency management grant funding under the Homeland Security Grant Program (HSGP) to ensure completion of activities outlined in agreements awarded by FDEM.
• Evaluate compliance of program requirements by reviewing sub-recipient grant agreements, scopes of work, and deliverables; reviews budget detailed worksheets, financial and performance progress reports, staffing detail reports, and requests for payment to ensure accuracy, completeness, and transparency with applicable rules, regulations, and program criteria and objectives.
• Review and process subrecipient grant agreement close-out reports.
• Assist with reviewing and updating the Domestic Security Grants Handbook which includes grants and programmatic criteria as well as relevant rules and regulations.
• Conduct subrecipient risk assessments, desk and/or on-site monitoring of specified grantee projects or programs to ensure compliance with audit and inspection reports.
• Participate in conferences, meetings, workshops, and training opportunities relevant to the assigned areas of functional responsibility.
• Perform other related duties as assigned.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees