OPS BACKGROUND SCREENING EXEMPTION COORD - 67980028

State of Florida

5d • $24 • Onsite

About The Position

This is a highly responsible position within the Agency for Persons with Disabilities (APD) State Office. The role is primarily responsible for providing statewide coordination of the exemption process and background screening-related functions, including reviewing and processing exemption applications, ensuring compliance with statutory requirements, and provides technical support to APD staff, providers, and stakeholders. The position also supports broader background screening initiatives and serves as a key subject matter expert.

Requirements

• High School Diploma or equivalent years of experience.
• Knowledge of: Florida Statutes related to background screening and exemptions.
• Ability to: Understand, apply, and interpret applicable statutes, rules, regulations, and policies.
• Analyze data and make judgments based on facts. This may involve flagging inconsistencies or discrepancies in applicant’s backgrounds.
• Use databases, search engines, and various systems to verify information and investigate potential discrepancies.
• Identify inconsistencies or errors in the information provided and ensure accuracy in reports.
• Utilize strong verbal and written communication skills to liaise with colleagues, applicants, agency leadership, and other stakeholders effectively.
• Establish and maintain effective working relationships with coworkers, providers, consumers, family members, and other stakeholders.
• Learn complex information.
• Plan, organize, and coordinate work assignments.
• Perform in a high-volume, fast-paced environment.
• Perform autonomously.
• Demonstrate Skills in: Confidentiality: Handling sensitive information and maintaining confidentiality is crucial in this role.
• Customer Service: Providing a positive experience for applicants while managing any questions or concerns they may have about the screening process.
• Proficiency in the Microsoft Office suite, such as Word, Excel, PowerPoint, etc.

Responsibilities

• Serve as an Exemption specialist for the APD provider background screening exemption process.
• Act as an Agency contact person for background screening exemption applications, with a primary focus on CDC+ related exemption applications and secondary focus on non-CDC+ exemptions.
• Review and interpret criminal histories from background screenings and determine eligibility in accordance with Florida statutes.
• Conduct searches and gather information from multiple systems to verify applicant background, including: Florida’s Criminal Case Information System (CCIS). Safe Families Network (FSFN). FDLE Sexual Offender and Predator System, Wanted Persons, and related databases. U.S. Department of Justice National Sex Offender Public Website.
• Maintain exemption profiles in the Agency for Healthcare Administration’s (AHCA) Clearinghouse and ensure accuracy of records in the Florida Department of Children and Families (DCF) systems: Caretaker Screening Information System (CSIS). WorkForce Management (WFM). Caretaker Screening Management System (CSMS
• Compile and maintain monthly, quarterly, biannual, and annual exemption data; prepare reports for management as requested.
• Present exemption applications to management for review and the Agency Director for revie and final determination.
• Update provider eligibility in the Clearinghouse when offenses are deemed disqualifying.
• Coordinate with DCF on the processing of exemption applications.
• Participate in fair hearings and serves as the Agency’s key witness regarding exemptions.
• Serve as the lead for all APD provider and CDC+ representative background screening related functions statewide.
• Ensure compliance with statutory requirements for screenings related to DDC, CDC+, and APD General Program applicants.
• Provide guidance, technical assistance, and support to APD staff, CDC+ Representatives, providers, and other stakeholders.
• Respond to inquiries and provide direction regarding background screening processes.
• Process provider profile change requests in the Clearinghouse for CDC+ representatives and providers.
• Maintain and update agency Operating Procedures and desk manuals for all background screening functions.
• Serve as back-up to the Arrest Alert Process Lead, including processing arrest alerts, assisting DDC staff, and preparing quarterly roster reports.
• Assist with special projects and perform other related duties as assigned.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.
• Paid Maternity and Parental Leave.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED