OPS ADMINISTRATIVE ASSISTANT I - 65650296

State of Florida • Tallahassee, FL

1d • $15 - $18

About The Position

The OPS Administrative Assistant I position reports directly to the Chief of Planning and Evaluation. The position will be responsible for providing administrative support to ensure efficient operation of the office by performing a variety of clerical and administrative tasks. The following duties and activities are assigned to the Administrative Assistant in support of the Department’s mission, goals, and responsibilities:
PAY:
Salary will be commensurate with experience and qualifications, ranging from $15.00 to $18.00, hourly.

Requirements

• Proficiency in MS Office Suite or related software
• Ability to work in a team environment
• Ability to work closely to support bureau project efforts as needed
• Ability to utilize problem-solving techniques
• Ability to plan, organize and coordinate work assignments
• Organizational and categorizing skills to facilitate ready retrieval of documents
• Ability to communicate effectively
• Ability to establish and maintain effective working relationships with others
• Ability to work independently
• Have experience with and understand principles of office management and coordination
• Understand office budgeting

Responsibilities

• Serve as the Office Manager and primary support staff for the Bureau of Planning and Evaluation. Consult with program supervisors and administrative staff to resolve administrative and operational issues and problems.
• Schedule appointments and maintain calendars.
• Records and distributes minutes or other records for meetings. Prepares agendas and schedules for meetings.
• Manage travel arrangements for all staff in the bureau, prepare pre-travel authorizations and prepare travel reimbursement as needed.
• Assist with monitoring the budget, ensuring all expenditures are made in the appropriate categories and within budget constraints, including grant expenditures. Prepare a monthly report of expenditures. Reconcile expenditures, including Pcard reconciliations.
• Primary contact for correspondence tracking. Prepare communications, such as memos, emails, invoices, reports and other correspondence.
• Track property purchases and transfers. Conduct inventory as part of the DOEA regular inventory efforts.
• Assist staff with applications from People First, arranging interviews, managing applicant records for each position.
• Keep accurate, organized files.
• Attendance is a required function.
• Other support activities as needed.
• Other duties as assigned.

Benefits

• Participation in state group insurance (must meet eligibility requirements).
• Participation in the Florida Deferred Compensation Plan (457b).
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan).
• Flexible Spending Accounts

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed