OPS-Administrative Assistant I - 77905049
About The Position
The Division of Habitat & Species Conservation (DHSC) is comprised of six sections and two offices. This position is in the Division of Habitat & Species Conservation Directors office. Looking for a highly motivated professional to join the Division of Habitat & Species Conservation Human Resource team. This position will be responsible for providing administrative and clerical human resource support. Working as part of the DHSC Human Resources team the incumbent will have the opportunity to assist staff with a variety of Human Resource needs. This position serves as a point of contact for Human Resource assistance for Two Divisions. The incumbent is responsible for scanning and uploading documents into electronic personnel files utilizing Laserfiche Data Storage. Scanning and uploading FTE position descriptions in the DHSC HR library folder. The position is responsible for coordinating the Division’s veterans’ preference review form and maintaining the Division veteran preference log. Assist with veterans’ preference notifications for missing documentation. Coordinates with supervisors to close out job advertisement requisitions. Responsible for disseminating service letters and awards. Assist with public record request and tracking public record request assignments. Serve as back up for time sheet assistance and routing position descriptions. Responsible for coordinating and maintaining boat training certifications for the Division in the Agency Field Safety System. Incumbent will serve as back-up for answering incoming calls, providing basic information to callers when necessary, or routing calls to appropriate staff. Performs other duties as assigned.
Requirements
- A high school diploma and five years of professional experience in administrative work.
- A bachelor’s degree can substitute for four of the five years’ experience.
- Knowledge in using Microsoft Office Word, Excel and Outlook
- Ability to provide good customer service, telephone and clerical assistance
- Ability to organize and file documents
- Ability to establish and maintain effective working relationships with others
- Ability to work in a confidential environment
- Ability to pay high attention to detail
- Ability to work independently
- Ability to communicate effectively with others
- Ability to organize, research and maintain databases
- Ability to complete tasks and provide information in a timely manner
- Knowledge of State of Florida Human Resources attendance and Leave
- Knowledge of State of Florida Human Resources position descriptions
- Knowledge of State of Florida Human Resources veterans’ preference rules and policies
- Knowledge of Family Medical Leave Act
- Knowledge of State of Florida personnel rules
Nice To Haves
- State of Florida personnel experience.
- Data storage experience specifically using Laserfish.
- Strong organizational skills, reliable work attendance, minimal absences.
- Ability to answer correspondence via email or in person.
- Ability to multitask and willing to assist with special projects.
- Must be able to report to the office on time Monday - Friday 8-5.
- Must minimize absences and be able to plan and request leave in advance.
- Must be able to work well with others and have a good attitude.
Responsibilities
- Scanning and uploading documents into electronic personnel files utilizing Laserfiche Data Storage.
- Scanning and uploading FTE position descriptions in the DHSC HR library folder.
- Coordinating the Division’s veterans’ preference review form and maintaining the Division veteran preference log.
- Assist with veterans’ preference notifications for missing documentation.
- Coordinates with supervisors to close out job advertisement requisitions.
- Responsible for disseminating service letters and awards.
- Assist with public record request and tracking public record request assignments.
- Serve as back up for time sheet assistance and routing position descriptions.
- Responsible for coordinating and maintaining boat training certifications for the Division in the Agency Field Safety System.
- Serve as back-up for answering incoming calls, providing basic information to callers when necessary, or routing calls to appropriate staff.
- Performs other duties as assigned.
Benefits
- State of Florida 401(a) FICA Alternative Plan - mandatory
- Workers’ Compensation - mandatory
- Reemployment Assistance (Unemployment Compensation) - mandatory
- Potential for participation in state group insurance (must meet eligibility requirements.)
- Deferred Compensation - voluntary
- Employee Assistance Program – voluntary
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
