OPS Administrative Assistant - Pediatric Neurology
About The Position
The College of Medicine Pediatric Neurology division is currently recruiting for a full-time OPS Administrative Assistant. Join the team in supporting daily administrative functions of office operations. Duties include: Calendar & Schedule Management Maintain and update the division-wide calendar with current and upcoming events. Send preliminary monthly invites and weekly calendars with updated leave information. Update on-call schedules and notify physicians of changes as needed. Meeting Coordination Prepare agendas, send Outlook invites, and follow up with reminder emails. Attend division and faculty meetings to take and distribute meeting minutes. Support weekly administrative meetings with the Chief and Division Administrator, including agenda prep and follow-up communication. Leave & Clinic Coordination Process faculty, APP, and resident leave requests. Coordinate clinic closures and patient rescheduling with clinical staff. Maintain internal leave tracking logs and notify payroll for documentation.
Requirements
- High school diploma or equivalent and one year of appropriate experience or an equivalent combination of education and experience.
Nice To Haves
- Administrative support experience including Outlook Calendar Management experience
- Hosting Zoom meetings
- Experience Taking meeting minutes
Responsibilities
- Calendar & Schedule Management
- Maintain and update the division-wide calendar with current and upcoming events.
- Send preliminary monthly invites and weekly calendars with updated leave information.
- Update on-call schedules and notify physicians of changes as needed.
- Meeting Coordination
- Prepare agendas, send Outlook invites, and follow up with reminder emails.
- Attend division and faculty meetings to take and distribute meeting minutes.
- Support weekly administrative meetings with the Chief and Division Administrator, including agenda prep and follow-up communication.
- Leave & Clinic Coordination
- Process faculty, APP, and resident leave requests.
- Coordinate clinic closures and patient rescheduling with clinical staff.
- Maintain internal leave tracking logs and notify payroll for documentation.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
