OPS ADMINISTRATIVE ASSISTANT I - 42913029

State of Florida • West Vero Corridor, FL

2d • $18

About The Position

This is an office position responsible for assisting the Fruit Fly Coordinator with administrative responsibilities related to the Fruit Fly Detection (FFD) Program.

Requirements

• A bachelor's degree from an accredited college or university and one (1) year of administrative experience.
• A master's degree from an accredited college or university can substitute for the required experience.
• Administrative or clerical experience can substitute on a year-for-year basis for the required college education.
• An equivalent combination of education and experience which equals five (5) years can substitute for the above requirements.
• Possession of a valid Driver License.
• Knowledge of Bureau and Division activities.
• Knowledge of grammar, spelling, punctuation, and arithmetic.
• Knowledge of computer software and a basic working knowledge of computer data processing operations.
• Knowledge of database structures and fields.
• Skill in handling public inquiries and requests effectively and courteously.
• Ability to compile and summarize information to develop reports.
• Ability to operate general office equipment.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively, verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to organize and accurately file.
• Ability to maintain records management systems.
• Ability to compile and analyze data for administrative reports.
• Ability to work with little or no direct supervision.

Responsibilities

• Responsible for preparing reports related to FFD Program activities.
• Communicates with field staff regarding accessing and entering data into the Electronic Trap Reporting and Accounting Program, (eTRAP), including onboarding new employees that require access to eTRAP.
• Respond to DPIHelpline tickets and/or forwards to local supervisors for follow up as needed. Tracks and closes tickets upon completion.
• Assists with disseminating the necessary FFD trapping supplies that are provided by the Fruit Fly Coordinator’s office.
• Records all Quality Assurance activities, maintains accurate records of fly recoveries and follows up with appropriate supervisor regarding fly status.
• Responsible for maintaining and ordering supplies, including office supplies, technical supplies, and other items as requested. Processes purchase orders and purchase transactions in a timely manner.
• Processes travel reservations and reimbursements through STMS for Fruit Fly Coordinator and other personnel during emergency programs.
• Contacts employees as required to receive state vehicle logs and/or associated backup timely. Tracks routine vehicle maintenance needs and maintains list of up-to-date vendors where services can be rendered.
• Tracks Fruit Fly Identification Class participants and reserves meeting space.
• Assist Fruit Fly Supervisor with hiring activities.
• Performs other related duties as required by management.

Benefits

• Participation in state group insurance (must meet eligibility requirements)
• Participation in the Florida Deferred Compensation Plan (457b)
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan)
• Flexible Spending Accounts
• Employee Assistance Program (EAP)
• LinkedIn Learning training account
• Optional insurance coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees