OPS ACCOUNTANT I - 64858656

State of Florida • Panama City Beach, FL

7d • $17 - $19 • Onsite

About The Position

This is a responsible fiscal position within the Finance and Budget section of the Florida Department of Health in Bay County. The incumbent in this position will perform these duties under the supervision of the Finance and Accounting Director I – SES. The incumbent is responsible for several information sets which are confidential in nature and shall comply with all security policies, protocols, and procedures in regard to confidential information. They will come to work and exhibit an attitude of friendliness and eager customer service towards all clients and act respectfully and courteously to fellow employees and clients. The incumbent in this position is responsible for the integrity and confidentiality of data sets under their control.
Responsible for ensuring invoices for payment are processed in accordance with DOH Finance and Accounting policy and procedures. Reviews and verifies invoices for accuracy before processing for payment. Responsible for reconciling invoices through the My Florida Marketplace system. Serves as a payer and an accountant for purchase card transactions in the Works and review data for accuracy before approval including backup documentation. Maintains and keeps vendor files current in accordance with DOH Records Management policies and procedures. Composes correspondence related to invoice and problem accounts. Performs TR51 and TR58 transactions as necessary.
Responsible for ensuring warrants for vendors are accurately and timely prepared for email services. Invoices should be matched to the payment and delivery address clearly identified. Ensures warrant and backup documentation is prepared for support staff to mail timely. Responsible for updating vendor information. Also, provides backup for voucher scanning with documentation and Axiom upload.
Reviews and verifies deposits for accuracy before entering TR30 into FLAIR. Performs TR96 transactions as necessary. Serves backup for preparing daily deposits. Assists in the change issuance process and monthly unannounced change audits.
Supports staff processing travel claims in STMS. Assists with monthly gift card inventory process. Serves as backup support to the Cell Phone Bill Verification manager.
Provides regular backup assistance to the Admin Support staff by working at the front desk, helping staff and clients in person or via phone. Provides backup assistances for fingerprinting services.
Completes all required reports, documentation, and assignments correctly and within the specified time frames. Attends staff meetings, in-service training, and other professional and staff development activities.

Requirements

• Knowledge of accounting principles, practices, and procedures.
• Skill using MS Office software
• Skill in processing invoices for payments.
• Ability to use a computer and standard software applications.
• Ability to use correct spelling, punctuations, and grammar.
• Ability to learn specific accounting codes.
• Ability to operate general office equipment.
• Ability to follow established office procedures and practices.
• Ability to communicate effectively and interact professionally with vendors.
• Ability to work independently and efficiently to meet department goals and objectives.
• Ability to establish and maintain working relationships.
• Must be willing to work before, during, and/or beyond normal work hours or days in the event of an emergency. This may include working in a special needs or Red Cross shelter, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
• Must have MS Excell experience.
• Must have MS Outlook experience.
• Must have experience verifying orders for merchandise and/or services received.
• Must have experience processing invoices for payment and posting the data to specific accounting codes.

Nice To Haves

• Experience approving and paying invoices in the My Florida Marketplace system.
• Experience approving and paying invoices in the Works system.
• Experience inputting data entries into the State FLAIR system.

Responsibilities

• Ensuring invoices for payment are processed in accordance with DOH Finance and Accounting policy and procedures.
• Reviews and verifies invoices for accuracy before processing for payment.
• Responsible for reconciling invoices through the My Florida Marketplace system.
• Serves as a payer and an accountant for purchase card transactions in the Works and review data for accuracy before approval including backup documentation.
• Maintains and keeps vendor files current in accordance with DOH Records Management policies and procedures.
• Composes correspondence related to invoice and problem accounts.
• Performs TR51 and TR58 transactions as necessary.
• Responsible for ensuring warrants for vendors are accurately and timely prepared for email services.
• Invoices should be matched to the payment and delivery address clearly identified.
• Ensures warrant and backup documentation is prepared for support staff to mail timely.
• Responsible for updating vendor information.
• Also, provides backup for voucher scanning with documentation and Axiom upload.
• Reviews and verifies deposits for accuracy before entering TR30 into FLAIR.
• Performs TR96 transactions as necessary.
• Serves backup for preparing daily deposits.
• Assists in the change issuance process and monthly unannounced change audits.
• Supports staff processing travel claims in STMS.
• Assists with monthly gift card inventory process.
• Serves as backup support to the Cell Phone Bill Verification manager.
• Provides regular backup assistance to the Admin Support staff by working at the front desk, helping staff and clients in person or via phone.
• Provides backup assistances for fingerprinting services.
• Completes all required reports, documentation, and assignments correctly and within the specified time frames.
• Attends staff meetings, in-service training, and other professional and staff development activities.

Benefits

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed