Operations Support Assistant (Monday to Friday 8:00am to 5:00pm)
About The Position
Provides administrative support for all areas of Asset Management, Facilities, and Fleet teams, including documentation, filing, scheduling, tracking, and various office support. Maintains and organize facility-related asset records, files, and documentation. Enters, updates, and maintains records in the Computerized Maintenance Management System (CMMS) records, including basic asset data, work orders, and preventative maintenance updates. Prepares asset commissioning and decommissioning documentation by entering and updating asset information as directed. Supports the tracking of preventive maintenance activities, updating schedules and procedures. Tracks asset warranty policies and expiration dates, ensuring suppliers perform full maintenance obligations. Records parts, materials, and basic maintenance details used during preventive maintenance or repairs. Maintains fleet maintenance documentation, service logs, expenses, and supporting records. Supports audits of asset and maintenance record by gathering documentation and verifying data accuracy. Responds to routine asset or documentation requests and escalates questions as appropriate. Assists with new employee onboarding support, including preparation of documentation, checklists, and coordination of requests. Coordinates meetings, training, and Facilities‑related events. Performs other related duties and projects as business needs require at direction of management.
Requirements
- High School Diploma.
- Minimum one (1) year of admin, operation support, or related experience.
Nice To Haves
- Experience with a computer maintenance management system (CMMS), preferred.
Responsibilities
- Provides administrative support for all areas of Asset Management, Facilities, and Fleet teams, including documentation, filing, scheduling, tracking, and various office support.
- Maintains and organize facility-related asset records, files, and documentation.
- Enters, updates, and maintains records in the Computerized Maintenance Management System (CMMS) records, including basic asset data, work orders, and preventative maintenance updates.
- Prepares asset commissioning and decommissioning documentation by entering and updating asset information as directed.
- Supports the tracking of preventive maintenance activities, updating schedules and procedures.
- Tracks asset warranty policies and expiration dates, ensuring suppliers perform full maintenance obligations.
- Records parts, materials, and basic maintenance details used during preventive maintenance or repairs.
- Maintains fleet maintenance documentation, service logs, expenses, and supporting records.
- Supports audits of asset and maintenance record by gathering documentation and verifying data accuracy.
- Responds to routine asset or documentation requests and escalates questions as appropriate.
- Assists with new employee onboarding support, including preparation of documentation, checklists, and coordination of requests.
- Coordinates meetings, training, and Facilities‑related events.
- Performs other related duties and projects as business needs require at direction of management.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
