Operations Specialist

Cushman & Wakefield • Irvine, CA

10h

About The Position

The Operations Specialist is responsible for managing the front desk, facilities, accounts payable and accounts receivable. Responsibilities include back-office operations, answering the main phone line, greeting visitors, coordinating office meetings, and supporting the Office Manager.

Requirements

• Bachelor’s Degree (Business, Communications, or related field) or 2+ years of administrative support experience in a corporate environment
• Combination of education without a degree and corporate work experience will be considered
• Proficiency with Microsoft Office Suite
• Excellent verbal and written communication skills
• Proven ability to exercise discretion in dealing with confidential information and highly sensitive issues
• Strong interpersonal skills and problem-solving ability
• Proven record of punctuality and good attendance
• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day.
• Some overtime may be required.
• Regularly required to lift supply boxes; some could weigh up to 30 pounds
• Extensive walking throughout the office, stocking kitchen supplies and office supplies
• Ability to read and understand information and ideas presented orally and in writing
• Ability to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

Nice To Haves

• Knowledge of InDesign, Workday and Salesforce a plus

Responsibilities

• Creatively solve problems to ensure the market’s offices operate in an efficient and effective manner
• Coordinate purchasing & stocking office supplies and equipment
• Oversee facilities management, work with building engineering and janitorial staff
• Coordinator Certificates of Insurance between vendors and Building Management
• Regularly interact with clients, prospective clients and visiting executives
• Support office technology implementations, upgrades, support, facilities, telecommunications, emergency preparedness and business continuity planning
• Provide administrative support duties as a backup to coordinators
• Assist on office communications using programs: PowerPoint and InDesign
• Provide technical support including new hire computer set up, meeting presentations, and equipment trouble shooting.
• New hire orientation.
• Answer telephones, handle & screen calls, and route to appropriate individuals, or take messages for multiple offices
• Process and code invoices for payment
• Collect, research, code and scan checks for deposit
• Sort and distribute incoming mail and deliveries
• Maintain postage machine, copiers
• Restocking of kitchen and office supplies daily
• Establish and monitor facility standards (cleaning and other maintenance)
• Act as office contact for property management
• Coordinate meetings and/or special events, including set up, clean up, and catering
• Maintain office files: Electronic and hard copy files
• Performs other related duties as required or requested

Benefits

• Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.
• In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
• The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.
• The company will not pay less than minimum wage for this role.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level