Operations Specialist

University of New Mexico•Albuquerque, NM

1d•Hybrid

About The Position

The UNM Department of Psychiatry & Behavioral Sciences is seeking an Operations Specialist. Our operations specialist will be responsible for the design, development and maintenance of projects to improve operational efficiencies across a multi-faceted, multi-division, department with clinical, academic, research, and community missions. Projects may consist of constituent databases, website maintenance, faculty HR and evaluation processes, facility improvements, administrative improvements and process automations. Will organize and coordinate the implementation of project plans to ensure compliance and timeliness as well as maintenance and improvement of operating efficiency for projects such as clinical contracting, space management, building maintenance and remodeling, and external contracts. The candidate should have a UNM purchasing card or the ability to obtain one and accounting knowledge to budget and reconcile accounts. The ideal candidate will be a supportive team member skilled in effectively and personably communicating with diverse constituents using multiple platforms, achieving results in a deadline-driven environment and adept at recognizing inefficiencies and recommending solutions. The Department of Psychiatry & Behavioral Sciences is a multi-division department within the UNM School of Medicine. We provide excellent, innovative education to residents, medical students, and health professionals; the highest quality mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems.

Requirements

High school diploma or GED
at least 7 years of experience directly related to the duties and responsibilities specified
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis
UNM purchasing card or the ability to obtain one
accounting knowledge to budget and reconcile accounts

Nice To Haves

Advanced skills in MS Office and Smartsheet
Experience in an academic medical setting
Experience with website maintenance (Cascade)
Demonstrated project coordination and administrative experience including purchasing
Experience with building and equipment maintenance
Accounting experience - budgeting and account reconciliation
Strong interpersonal and communication skills and ability to work effectively and amicably with various constituents including faculty, staff, and students
Demonstrated experience organizing resources and establishing priorities showing analytical skills and aptitude for resolving inefficiencies

Responsibilities

Create and maintain Smartsheet dashboards, databases and contact lists
Support website maintenance
Project Management
Meeting coordination and travel arrangements
Creating marketing materials, brochures, newsletters
Oversight and coordination of building maintenance
Space allocation
Coordinating office supplies and services, telecommunications, surplus management
File retention management