Operations Reporting Specialist

HUB International • Austin, TX

1d • $31 • Hybrid

About The Position

The Operations Reporting Specialist is responsible for supporting the daily financial operations of the third party administrator and recordkeeper. This individual will reconcile accounts, process and approve payments, manage ACH transactions, issue manual checks, and support annual 1099 reporting. This role requires exceptional attention to detail and the ability to manage high transaction volumes accurately and within established deadlines.

Requirements

• Requires at least 1-2 years of experience in accounting operations, accounts payable, or a similar financial role.
• Associate’s or Bachelor’s Degree in Accounting, Finance, or Business Administration preferred
• Excellent written and verbal communication skills
• Intermediate Excel skills required (VLOOKUP, pivot tables, basic understanding of formulas, etc.)
• Strong analytical and problem-solving skills
• Ability to work under pressure to achieve deadlines
• High degree of accuracy with attention to detail
• Self-motivated and proactive
• Demonstrated ability to take initiative and achieve results in a fast-paced and changing environment
• Team-oriented mindset with ability to collaborate effectively
• Must have some flexibility of work hours and the ability to put in extra hours during peak times, including month-end close and 1099 season

Nice To Haves

• Retirement and private wealth or third-party administration experience a plus but not necessary

Responsibilities

• Reconcile assigned accounts on a daily, weekly, and monthly basis, including Common Remitter accounts in support of the third-party administration and recordkeeping business
• Identify, research, and resolve account discrepancies in a timely manner
• Maintain detailed reconciliation documentation and audit trails
• Review, validate, and approve payment requests in accordance with internal controls and authorization thresholds
• Process high volumes of payments accurately and within required timelines
• Enter and manage ACH transactions, ensuring accuracy of routing numbers, account details, and dollar amounts
• Monitor ACH activity and follow up on returns or exceptions
• Issue manual checks as needed, following proper approval workflows and documentation standards
• Maintain an accurate log of all manual check activity for audit and reporting purposes
• Assist in the preparation, review, and filing of annual 1099 forms in compliance with IRS requirements
• Generate and distribute operational and financial reports as required by management
• Support month-end and year-end close activities
• Proactively pursue resolution on outstanding items
• Participate in process improvement and design
• Take ownership and seek opportunities to expand skill set

Benefits

• Compensation: $31.25 per hour
• 6% yearly discretionary bonus
• Medical insurance, Vision insurance, Dental insurance, 401(k) plus match, Company Paid STD, Life Insurance, & parental leave
• Monday-Friday (8am-5pm)
• 2 weeks of vacation, sick leave, personal days, and floating holiday’s

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree