Operations Project Analyst (AA/S-NE)

Sacramento Portal • Sacramento, CA

16d

About The Position

The Operations Project Analyst is responsible for processing contracts, task orders, purchase orders, invoices, retention payments, and one time requests related to facilities maintenance and operations, major and minor capital projects, and for monitoring and reconciling all related financial activity. Update the maintenance management system of project costs and assist with entering budget data. Enter into CFS year-long public works and service contracts. Submit notices of completion to the County of Sacramento upon project completion. Position is main administrative and contract liaison for campus elevator maintenance, elevator permits, window coverings, moving companies and Regional Job Order Contracts for hazardous material and carpet contracts. The incumbent also provides administrative support and oversight as needed for the Facilities Operations Unit and Plant Operations unit.

Requirements

• Equivalent to bachelor’s degree OR a combination of education and experience which addresses the required knowledge and abilities.
• Working knowledge of budget policies and procedures.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgement.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Must be able to work with minimal supervision, be self-motivated, highly productive, a problem solver, results-oriented and respond effectively to changes in priorities and overlapping deadlines.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Experience processing complex financial transactions, including purchase orders, contracts, reconciling complex budget activity, and tracking finances for projects.
• Experience in using office software packages (e.g. Microsoft Excel, Word, Outlook), technology, and systems; ability to access and use the Internet
• Working knowledge of enterprise database systems such as PeopleSoft CMS / CFS
• Experience showing understanding and ability to interpret technical policies and procedures.
• Ability to pass a background check

Nice To Haves

• Bachelor’s degree in Business Administration.
• Experience in a Facilities Management department.
• Experience using Maintenance Management Systems ( FAMIS /Aim) and the ability and aptitude to learn and use complex financial data management software (Data Warehouse).
• Experience tracking and/or managing construction project financial transactions.
• Knowledge of CSU policies and procedures related to financial management and procurement.
• Experience performing administrative support functions such as ordering office supplies, maintaining files, organizing projects, making travel arrangements, calendaring and operating standard office equipment preferred.
• Ability to learn, interpret and apply a wide variety of policies and procedure relating to and impacting Facilities Operations.

Responsibilities

• processing contracts
• processing task orders
• processing purchase orders
• processing invoices
• processing retention payments
• processing one time requests related to facilities maintenance and operations, major and minor capital projects
• monitoring and reconciling all related financial activity
• updating the maintenance management system of project costs
• assisting with entering budget data
• entering into CFS year-long public works and service contracts
• submitting notices of completion to the County of Sacramento upon project completion
• main administrative and contract liaison for campus elevator maintenance, elevator permits, window coverings, moving companies and Regional Job Order Contracts for hazardous material and carpet contracts
• providing administrative support and oversight as needed for the Facilities Operations Unit and Plant Operations unit

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level