Operations & Order Management Specialist

Kolomolo • Poland, ME

1d • Remote

About The Position

We are looking for an Operations & Order Management Specialist to support the day-to-day operations of our electronics distribution business.
In this role, you will manage incoming orders from distributors, coordinate with suppliers and manufacturing partners, and ensure that products move smoothly from order confirmation through to shipment. You will play a key role in keeping our order processing and supply chain operations organized and efficient.

Requirements

• Experience in operations, logistics, order management, or supply chain coordination.
• Strong organizational and multitasking skills.
• High attention to detail and accuracy.
• Comfortable working with internal systems and spreadsheets.
• Strong written communication skills.
• Ability to coordinate with multiple partners and stakeholders.

Nice To Haves

• Experience working with electronics or hardware products
• Experience in B2B distribution
• Familiarity with supply chain or manufacturing coordination

Responsibilities

• Manage incoming orders from distributors and business partners
• Confirm order receipt and ensure timely processing
• Enter and maintain accurate order records in internal systems
• Maintain internal tracking of all active orders
• Communicate order details to manufacturing and supply partners
• Monitor production timelines and follow up on order progress
• Ensure suppliers meet agreed timelines and requirements
• Arrange and monitor shipments to distribution partners
• Prepare and manage shipping documentation and delivery notes
• Ensure orders are dispatched accurately and on time
• Track the status of orders from placement to delivery
• Coordinate between distributors, suppliers, and logistics partners
• Identify potential delays and proactively resolve issues
• Maintain organized documentation for orders and shipments
• Support the improvement of operational processes and workflows

Benefits

• Competitive salary and benefits.
• Career development opportunities in a growing tech company.
• Continuous learning culture: mentorship, internal training, and certifications.
• Flexible, agile work environment (remote, hybrid, or on-site in Kraków).
• Office perks: great coffee, tea, fresh fruit, snacks, and a fun atmosphere.
• Flat management structure, where your voice matters.
• Regular team events and a social, supportive work culture.
• B2B contract or Contract of Mandate (Umowa Zlecenie).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees