Operations & Office Manager

PharmaEssentia U.S.A.•Burlington, MA

6d•$70,000 - $80,000•Onsite

About The Position

It’s not often you get the chance to make a real impact on the lives of others, while expanding your own possibilities. You’ll find that rare opportunity at PharmaEssentia USA. Join us, and let’s transform lives, together. PharmaEssentia USA Corporation is a rapidly growing biopharmaceutical innovator. We are leveraging deep expertise and proven scientific principles to deliver effective new biologics for challenging diseases in the areas of hematology and oncology, with one product approved in Europe and a diversifying pipeline. We believe in the potential to improve both health and quality of life for patients with limited options today through the combination of rigorous research and innovative thinking. Founded in 2003 by a team of Taiwanese-American executives and renowned scientists from U.S. biotechnology and pharmaceutical companies, today we are listed on the Taipei Exchange (6446) and are expanding our global presence with operations in the U.S., Japan, and China, along with a world-class biologics production facility in Taichung. Position Overview: We are looking for an operations & office manager to support our Burlington MA facility.

Requirements

3-5 years of prior administrative or assistant support
High school diploma required/bachelor’s degree preferred
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Positive and proactive attitude and approach
Strong organizational and planning skills
Proficiency in MS Office

Responsibilities

Manage day-to-day office operations, ensuring the workspace runs efficiently and effectively
Support Head of Finance with calendar management, expenses and travel
Develop, implement and improve office policies and procedures
Receive and sort incoming mail and deliveries
Handle in-office meals for staff and/or visitors, where applicable
Manage office and kitchen supplies inventory and place orders as necessary
Maintain shared office areas (kitchen, conference rooms, supply rooms, closets, etc.), ensuring they are consistently clean and orderly
Build and maintain relationships with vendors related to the office
Point of contact for building management and maintenance
Manage other issues or needs for the office as they arise
Assist with office layout planning, office moves, office space assignment
Assist with expense reports and office related expenditures to finance in a timely manner
Other projects and tasks, as assigned