Operations Office Administrator

Trinity Solar•Coraopolis, PA

10d

About The Position

Highly organized and love keeping things running smoothly behind the scenes? Join our team as an Operations Office Administrator and play a key role in keeping projects on track and operations moving efficiently. This is a fast-paced, detail-driven role where you’ll support scheduling, documentation, and data tracking across multiple teams. If you thrive on organization, accuracy, and being the backbone of a busy operation, this is the role for you.

Requirements

Experience in administration, operations, or project coordination
Strong organizational and time management skills
High attention to detail and data accuracy
Ability to manage multiple priorities in a fast-paced environment
Strong communication and problem-solving skills
Proficiency in Microsoft Office (especially Excel)

Nice To Haves

Experience with CRM or tracking systems is a plus

Responsibilities

Manage install schedules in coordination with subcontractors.
Prepare job packets and required documentation.
Maintain tracking spreadsheets and internal systems.
Support invoice documentation and validation processes.
Track permit status and ensure job readiness.
Monitor completion of required documentation (as-builts, site capture, etc.).
Build and adjust schedules to meet operational needs.
Confirm job readiness and communicate updates to internal teams.
Update dashboards and maintain accurate records.
Provide data and administrative support to Project Managers and Subcontractor Managers.