OPERATIONS & MGMT CONSULTANT II - SES - 64003793

State of Florida•West Palm Beach, FL

7d•$45,060 - $53,930•Onsite

About The Position

This is an Operations and MGMT Consultant II-SES position in the Florida Department of Health, Palm Beach County Health Department, Epidemiology and Communicable Diseases, HIV/AIDS Program. Work is performed under the supervision of the Public Health Services Manager F - SES. This position develops, executes, monitors and manages all General Revenue Palm Beach County AIDS Network and Patient Care contracts, Network Memorandums of Agreement and the Ryan White Part B contract, serves as contract manager and other appropriate types of procurements of services to ensure linkage of clients for the provision of comprehensive care as required by Section 287.057(14), Florida Statues for the department. This position assures compliance with and monitoring the mandatory requirements in section 215.422, Florida Statutes, and rule 69I-24.003, Florida Administrative Code. Act as backup for the HIV prevention contract manager, as needed. This position requires independent judgment, initiative, applying general knowledge of business practices and skill in applying instructions to accomplish various job functions. This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating, motivating, training, and evaluating employees in addition to planning and directing employees’ work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets. This position is designated as a sensitive position and is required to maintain confidential information in accordance with the Florida Department of Health (FDOH) Palm Beach County Health Department (CHD) Information Security Policy, Protocols and Procedures. Confidential Data Set: Social Security Data, Clinical Information and Administrative Information. Access to the Health Management System (HMS), Electronic Health Record (EHR), CAREWare, Ryan White Part A, Provide Enterprise (PE) to monitor contract provider productivity and generate required reports. Have access to the EHR for the purpose of training case management staff/contracted providers. Access to the HMS insurance option for the purpose of training case management staff/contracted providers. Has access to the HealthCare District Database for eligibility look up and FMMIS System in order to research clients’ eligibility determination. As Administrator of Ryan White Part B, Patient Care Network and Patient Care funding, this position has access to MyFloridaMarketPlace (MFMP) for the ordering of supplies, preparation of requisitions and approval of purchases for other HIV funded programs that request additional equipment/supplies. This position may view, update or release information.

Requirements

Knowledge of and experience with HIV/AIDS, STD’s and/or Hepatitis and current related issues.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to develop, execute and manage contracts and memorandums of negotiations between CBO’s and ASO’s and Florida Health in Palm Beach County.
Ability to assess budgetary needs.
Knowledge and skills with competitive bidding, contract monitoring and billing systems.
Ability to establish and maintain effective working relationships with others.
Ability to effectively communicate verbally and in writing.
Knowledge of computer software and applications.
Ability to organize and prioritize.
Knowledge of and experience in report generation and data analysis in presentations and reports for planning.
Ability to supervise people.
Florida Basic Contract Manager Training required per Section 287.057(14), Florida Statutes.
Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
A valid driver’s license.

Responsibilities

Develops, executes, monitors and manages contracts between department and all Community-Based Organization (CBO) and Aids-Service Organization (ASO) contractors for General Revenue Palm Beach County AIDS Network, CHD Patient Care and Ryan White Part B funds and grants, and Epidemic (EHE) grant funds. Monitors quality of service for all contracted Network, CHD Patient Care and Ryan White Part B providers.
Manages and monitors Memorandums of Agreements and other appropriate types of procurements of services for the provision of comprehensive care activities and programs between department and all CBOs, ASOs and other AIDS related agencies. Monitors quality of services of these agreements and other types of procurements.
Inspects processes and approves provider’s invoices for payment in accordance with Section 215.422, F.S. Maintains all required documentation in the contract manager’s files in accordance with FDOH contract management documentation.
Exercises independent judgment in the interpretation of contract language, the enforcement and monitoring of all provisions of the contracts. Ensure accurate and timely preparation of all fiscal reports and invoices. Perform all programmatic monitoring duties to ensure contractor's compliance with contracted services and all federal, state and local contractual requirements.
Acts as a liaison between the department and the Palm Beach County HIV CARE Council representing the department at full Council, Priorities and Allocations committee and other planning, budgetary, policy development meetings and other related meetings, as needed. Represents the Department at state and other HIV patient care related meetings, as needed. Provides consultation and technical assistance to the providers of AIDS Network, Patient Care and Ryan White Part B contracts, Memorandums of Agreements and other types of procurements of services for the provision of HIV comprehensive care activities and programs.
Collects and analyzes data to measure effectiveness and cost efficiency of services provided through the various types of procurements of services managed by this position. Submits reports and annual spending plans, based on the collection and analysis of data to the state Health Office and FDOH Palm Beach County, as needed.
Attends meetings, in-services and trainings, as needed.
Performs other duties as assigned.

Benefits

Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
Flexible Spending Accounts;
Tuition waivers;

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