Operations Manager

Arizona State University • Tempe, AZ

1d • $60,000 - $65,000 • Onsite

About The Position

As part of a team of Fiscal and HR staff, the Operations Manager provides fiscal, transactional, and management support for multiple departments with Educational Outreach & Student Services (EOSS). The Operations Manager is responsible for a wide range of duties, which include, but are not limited to, accounting, purchasing, grant management, data analysis, planning, and developing internal procedures. The duties will also include purchasing card management, an in-depth knowledge of fiscal policy, building and creating reports from various databases and software programs, and acting as a resource for the EOSS department's fiscal staff. These functions include assisting with accounting, position funding, strategic planning, inventory control, internal procedures, and other functions that have been designated.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

• Demonstrated knowledge of fiscal policies and procedures, and overall fiscal administration
• Experience with processing financial transactions
• Knowledge of financial and payroll reconciliation processes
• Experience in managing multiple accounts
• Demonstrated knowledge of fund accounting and purchasing policy
• Experience with processing purchases through Workday, adhering to ASU policy with certain thresholds
• Demonstrated knowledge of PCard guidelines
• Advanced knowledge of Excel, specifically processing completed formulas and pivot tables
• Experience in pulling, reviewing, and comprehending reports
• Able to work in a high-volume environment with the ability to adapt to changing requests and competing deadlines
• Evidence of problem-solving skills to streamline a process or find solutions to complex issues
• Evidence of effective verbal and written communication skills

Responsibilities

• Ensure monthly account and PCard reconciliations
• Review line items for accuracy/compliance/backup, and provide approvals
• Handle reconciliation issues, queries, and escalations
• Run outstanding encumbrances report, match exception report, travel dashboard, RFF dashboard, and PCD report weekly; follow up with BOS as needed
• Work with teams on correcting audit findings; work with AD on how to be preventative in the future
• Monitor BOS queues and approve initial purchase transactions- review/approve for compliance and backup (adjustments reviewed and approved by BOM) in Workday
• Review/Approve operational expenses in Workday
• Review/Approve PCDs in Workday for compliance and backup
• Ensure efficient processing of the team and escalation if needed
• Review/Approve Scholarships; ensure disbursement; follow up if needed
• Ensure work tags are being used correctly/accurately so the BOM can use them for budgets
• Review computer user list annually (as requested)
• Provide supervision, coaching, workload guidance, and performance oversight
• Conduct Check-ins with direct reports to Ensure staff performance duties are completed with accuracy, efficiency, and policy compliance
• Approve employee hours and time off (as needed)
• Ensure staff are properly trained and maintain proficiency in fiscal systems and procedures
• Attend assigned unit leadership team meetings

Benefits

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
• Low-cost health, dental, vision, and life insurance benefits available on day one.
• Retirement program designed to promote long-term savings and provide income upon retirement.
• Paid time for volunteer and professional development.
• Wellness program for preventative health education and screenings.
• Disability and leave program for income protection.
• Employee assistance for free and confidential behavioral health services.
• ASU Discounts to sports/events, along with discounts from ASU partnerships

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees