OPERATIONS MANAGER C-SES - 64031377

State of Florida

2d • $80,000 - $89,500 • Onsite

About The Position

This professional supervisory position is part of the Executive Leadership Team within the Division of Community Health Promotion. Reporting to the Deputy Director, this role plays a key part in developing division policies and protocols, overseeing performance management, conducting legislative analysis, managing communications, and supporting fiscal operations. The position requires applying sound business practices and analytical skills to evaluate issues and develop effective solutions.

The incumbent must demonstrate strong professional and interpersonal abilities to work effectively with staff and leadership at all levels within the division, across programs, and with other divisions throughout the Department of Health. As needed, this position may also serve as a delegate for section administrators or bureau chiefs.

Requirements

• Strong understanding of federal grant management, budget oversight, and financial compliance.
• Experience managing large-dollar federal grants and monitoring complex grant budgets.
• Knowledge of federal fiscal requirements, federal cost principles (2 CFR Part 200), and state government budgeting practices.
• Ability to interpret, apply, and communicate grant and budget regulations.
• Strong analytical and financial skills, including the ability to identify errors, variances, and compliance risks.
• Excellent documentation skills and experience preparing for audits or federal monitoring.
• Ability to create budgets, forecast spending, and evaluate financial performance.
• Strong communication skills, including the ability to train staff and sub awardees.
• Ability to manage multiple deadlines, work independently, and prioritize effectively.
• Proficiency with spreadsheets, financial tracking tools, and fiscal reporting systems.
• Ability to collaborate with internal budget offices, leadership, and external partners.
• A strong passion for public health and prevention.
• A solid understanding of public health administration, planning, regulation, and budget management.
• Strong leadership and management skills, including the ability to evaluate program effectiveness, analyze processes, identify problems and solutions, implement corrective actions, and assess outcomes to ensure efficiency and impact.
• The ability to plan, organize, prioritize, and coordinate work to ensure timely delivery of high‑quality, accurate work products.
• Exceptional communication and interpersonal abilities, including public speaking and the capacity to convey technical information appropriately to diverse audiences.
• A solid command of foundational management and supervisory principles, as well as effective problem‑solving techniques.
• Three years of experience in grants management, budget oversight, or financial compliance in a public-sector or federally funded program.

Nice To Haves

• A background in accounting, finance, public administration, business administration, or a related field of at least 3 years.
• Advanced training or certification in grants management, fiscal compliance, or governmental financial administration is desirable.
• Experience with federal grants, federal healthcare funding, or public health financial oversight.
• Experience working in state government budget or fiscal compliance roles.
• Familiarity with state as well as federal reporting platforms and grant management systems.
• Experience with sub award monitoring, financial risk assessment, and audit response.

Responsibilities

• BUDGET/FISCAL: Provide oversight and review of Division fiscal issues (budget, contracts, Procurement, P-Cards). Directing, managing, and monitoring budget and financial operations. Develop funding strategies and assist in resolving problems related to financial and budgetary issues. Provide support and fiscal oversight of the operating budget, program expenditures, corrective actions, and coordination of the Division's administrative, fiscal, procurement, and budget functions. This includes timely preparation of the operating budget, spending plans, surplus deficit reports and rate analysis for the division. Provide technical assistance to managers concerning personnel, grants, contracts and purchasing activities.
• SUPERVISORY AND OPERATIONS MANAGEMENT: Responsible for all supervisory duties, including, but not limited to hiring and selection, developing performance appraisals, planning, and directing work, approving leave, and taking disciplinary action as appropriate. Supervises direct reports including motivating, training, providing guidance, and direction. Develop expectations and meet with staff regularly to discuss performance, complete performance reviews, and if needed, actions related to discipline. Maintains vacation and work schedules to ensure proper coverage and completes timesheets. Ensure that all staff complete required training and are offered additional training to satisfy staff developmental needs.
• GRANTS MANAGEMENT: Provide assistance with grant budget preparation, routing, and fiscal management of grant budgets. Analyzing and monitoring state budget authority encompassing what is needed to cover grant activities within the Division of Community Health Promotion. Review grant reconciliations, cash analyses Federal Status/Final Reports and other report information prepared by the Office of Budget and Revenue Management to ensure accuracy and validity.
• LEGISLATIVE/CONTRACTS: Assist in development and preparation of legislative budget issue proposals (BIPs), budget amendments, legislative budget requests, internal budget actions and grant application reviews for the Division. Also includes review of prior approval request forms for procurement, as well as the collection of all information needed to submit contract data into the Florida Accountability Contract Tracking System (FACTS).
• PLANNING AND PERFORMANCE MANAGEMENT: Provides systems-thinking and problem-solving expertise to manage organizational improvement activities including performance measurement, quality improvement, and/or utilization of other recognized performance improvement criteria framework and business planning. Represents the Division Operations Unit in division-level strategic planning and performance management planning.
• POLICY & PROCEDURE DEVELOPMENT AND TRAINING: Develops and revises policies and procedures relevant to Division-wide administrative functions as directed by the Division Director; provides training to staff on Division-specific and Department policies and procedures. Supports and confers with bureau chiefs and/or section administrators, managers, and staff to convey and clarify information concerning policies, procedures, and budget practices. Ensures any internal operating procedures, and technical assistance on proposed legislation and administrative rules and assists with legislative bill analyses.
• COMMUNICATIONS: As it relates to division administrative operations, reviews communication materials including but not limited to memos, letters, power point presentations and newsletters before distribution outside the Division where possible. Review and approve Division work products as delegated by the Division Director or Division Deputy Director. This will include creating, reviewing and/or editing documents such as grants, budgets, policies, and annual reports for distribution to a variety of audiences both professional and non-professional. Communicate regularly with Division staff at all levels, identify, develop, share information, and facilitate organizational change.
• Performs other duties as assigned.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Flexible Spending Accounts;
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed