Operations & Logistics Coordinator

Picogrid • El Segundo, CA

8d • Onsite

About The Position

As Operations & Logistics Coordinator, you will own Picogrid's shipping and receiving operations out of their El Segundo headquarters, managing the inbound and outbound movement of defense equipment and hardware across domestic and international borders. This is a hands-on execution role, ensuring every shipment is correctly packaged, classified, and documented, and every inbound delivery is received, inspected, and properly accounted for. You will be the internal expert on dangerous goods handling and export compliance, including ITAR, EAR, and international shipping frameworks. Responsibilities include managing ATA carnets for temporary international equipment transport, coordinating with customs brokers and freight forwarders, and building Standard Operating Procedures (SOPs) to ensure reliable logistics as the company scales. You will work closely with Production, Deployments, and Operations, taking ownership of compliance and building reliable systems from the ground up, understanding that timely hardware delivery is mission-critical.

Requirements

• 4+ years of experience in shipping and receiving, freight operations, or logistics, with direct experience managing international shipments and export-controlled goods.
• Demonstrated working knowledge of ITAR and EAR regulations, including classification requirements and shipping documentation.
• Familiarity with international shipping compliance frameworks — including customs documentation, country-specific import/export requirements, and regulations such as BIS export licensing and TAA.
• Current IATA/ICAO dangerous goods (DG) certification, or the ability to obtain it before handling a first DG shipment. IATA certification covers the preparation and compliant shipment of dangerous goods — including lithium batteries — by air, which is Picogrid's primary shipping mode.
• Experience managing ATA carnet documentation for temporary international equipment transport.
• U.S. Person status required (U.S. citizen, national, lawful permanent resident, or qualifying asylee/refugee) for access to ITAR-controlled technology.

Nice To Haves

• Experience at a defense technology company, aerospace firm, or hardware-focused startup operating under ITAR/EAR.
• Familiarity with military packaging standards (MIL-STD-2073) and DOD shipping documentation requirements.
• Experience with freight management or ERP platforms (e.g., NetSuite, SAP) and customs brokerage tools.
• Active U.S. security clearance, or eligibility and willingness to obtain one.
• Experience with IMDG (sea) or 49 CFR (U.S. domestic ground) is a plus but not required.

Responsibilities

• Own all inbound and outbound shipment operations at Picogrid's El Segundo facility — domestic and international — including receiving, inspection, tracking, documentation, booking, and carrier management for standard freight, dangerous goods, and military equipment.
• Ensure full export compliance across all shipments, including ITAR/EAR classification, licensing requirements, and end-use/end-user verification for international movements.
• Manage ATA carnet documentation and processes for temporary international equipment movements, coordinating with customs brokers and freight forwarders to minimize delays and clearance risk.
• Classify, package, mark, and document dangerous goods shipments in compliance with IATA/ICAO requirements — maintaining current DG certification and keeping all documentation audit-ready.
• Build and maintain logistics SOPs, compliance checklists, and carrier/vendor documentation standards that create a scalable foundation as Picogrid's operational tempo increases.
• Partner with Deployments to anticipate logistics needs for upcoming field programs, providing lead-time guidance and flagging compliance risks before they become blockers.
• Chase process optimization and cost savings that continually improve the experience of the company and our customers.
• Track and reconcile freight invoices and shipping spend, surfacing data to Finance and Operations leadership.

Benefits

• Base salary range: $90-150k Base salary is just one part of your total compensation package at Picogrid.
• Significant stock options with high potential upside as an early-stage company.
• 401(k) with employer matching.
• Full health coverage (medical, dental, and vision insurance).
• Relocation assistance provided (if applicable).
• Unlimited PTO (two-week minimum) and 11 paid holidays per year.
• Paid parental leave for both parents.
• Lunch provided when working in-office and a fully stocked kitchenette.
• Free EV charging at the HQ.
• Unique office in El Segundo, CA stocked with quality coffee, snacks, and craft beer.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed