Operations & HR Coordinator

Prince Law Group • White Plains, NY

11h • Hybrid

About The Position

The Operations & HR Coordinator serves as the operational right hand to the Principal of a growing family law firm. While the Principal drives the firm’s vision and strategic direction, this role ensures that daily operations, people processes, and administrative systems run smoothly and consistently. We are looking for either a professional who is re-entering the workforce and looking for flexibility without sacrificing professionalism, or an early-career HR professional ready to step into a real generalist role with ownership and impact. This is an opportunity to build a long-term, sustainable career path. This role offers flexibility in hours and a hybrid schedule. If you’re looking for: flexibility without chaos professional respect without burnout structure without rigidity growth without unnecessary pressure

Requirements

• 3+ years of experience in operations, office management, or HR coordination (law firm or professional services experience strongly preferred)
• Working knowledge of payroll coordination, PTO tracking, and HR administration
• Strong organizational and prioritization skills
• Excellent written and verbal communication
• Ability to manage confidential information with discretion
• Proficiency in Microsoft Office and workflow/task management tools
• Self-starter who takes ownership and follows through

Responsibilities

• Develop, maintain, and enforce standard operating procedures
• Track firm priorities and ensure follow-through on open items
• Oversee calendar management and scheduling logistics for the Principal
• Support partner and leadership meetings (agenda preparation, action items, follow-up)
• Coordinate client intake flow, engagement letters, and documentation management
• Partner with the Principal to identify inefficiencies and implement process improvements
• Maintain organized digital and physical file systems
• Coordinate and process payroll in partnership with the firm’s payroll provider
• Administer benefits, PTO tracking, and time-off coordination
• Maintain employee files and required compliance documentation
• Support hiring logistics, onboarding, and offboarding processes
• Serve as a confidential point of contact for employee administrative questions
• Assist leadership with performance documentation and people processes
• Monitor CLE reporting and related compliance requirements
• Manage attorney annual benefit package and reimbursement budget and communicate quarterly updates to attorneys & Principal.
• Plan and organize monthly social events
• Process employee reimbursements
• Manage pension plan coordination
• Partner with outside counsel or Fractional HR consultant as needed on HR issues
• Oversee vendor relationships, renewals, and service agreements
• Manage office supply procurement and equipment needs
• Coordinate IT setup and work with external providers to resolve issues
• Ensure the office environment remains organized, professional, and functional

Benefits

• Competitive salary and benefits package & flexible working hours.
• Opportunities for professional development and training.
• A team-focused, inclusive culture where your contributions matter.
• The opportunity to be part of a growing, well-respected law firm with deep roots in the CT/NY region.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed