Operations & Finance Coordinator

CAIR California•Anaheim, CA

7d•$28 - $33•Hybrid

About The Position

The Operations & Finance Coordinator plays a key role in supporting the organization's financial, operational, and administrative functions. This position provides day-to-day support across finance, payroll, human resources, IT systems, and office coordination, while serving as a central point of contact for local offices. The ideal candidate is highly organized, detail-oriented, and comfortable juggling multiple priorities in a fast-paced, mission-driven environment.

Requirements

High school diploma or GED required, with a minimum of two (2) years' experience in an administrative, operations/finance, or office support role.
Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook), Zoom, and project management tools such as Asana.
Basic computer maintenance and troubleshooting skills, with the ability and willingness to learn additional IT systems, software platforms, and basic server or networking functions.
Strong verbal and written communication skills, with the ability to interact professionally and effectively with staff, volunteers, board members, local offices, and external vendors.
Proven professionalism, sound judgment, and discretion, with the ability to handle confidential and sensitive financial, payroll, and personnel information.
Excellent organizational skills and attention to detail, with the ability to manage multiple priorities, deadlines, and competing requests in a dynamic work environment.
Ability to work independently while also collaborating effectively as part of a team.
Flexibility, adaptability, and a proactive approach to problem-solving in a fast-paced, mission-driven organization.
Must have authorization to work in the United States.

Nice To Haves

Prior experience working in a nonprofit organization.
Experience with QuickBooks or similar accounting software.

Responsibilities

Support daily financial operations, including payment requests, employee reimbursements, and interoffice invoicing.
Maintain accurate records, including documentation related to all payables and receivables.
Prepare deposits, checks, and invoices.
Assist with payroll processing by sending payroll reminders, reviewing timekeeping records, preparing payroll materials, and pulling payroll-related reports.
Prepare Workers' Compensation, retirement, and other payroll-related reports.
Process new vendors, including collecting W-9s, contracts, and required documentation.
Process health and dental enrollment applications and related employee benefit documentation.
Coordinate and track organizational compliance trainings for staff and board members.
Support local offices with employee and board member onboarding and offboarding processes.
Provide basic IT and systems support, including requesting and deactivating email accounts, updating listservs, managing the VOIP phone system, and maintaining user access to software platforms.
Assist with basic computer and troubleshooting systems as needed.
Support updates to internal systems and the organization's website, as appropriate.
Support programmatic logistics, including researching venues and coordinating with related vendors.
Perform administrative duties such as filing and maintaining electronic and physical record systems, copying, and scanning.
Maintain the shared office calendar.
Receive, sort, distribute, and send mail.
Assist with ordering office supplies, marketing materials, and branded swag.
Coordinate in-person and virtual meetings, including sending calendar invitations and reminders, setting up Zoom or other platforms, and taking meeting notes and preparing summaries as needed.
Coordinate meeting logistics, including travel and lodging arrangements.
Respond to and coordinate day-to-day inquiries from local offices.
Perform special projects and other duties as assigned to support organizational operations.